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Facilities Maintenance Manager


SALARY: $57,054.40 Annually

 Associates degree and two years' experience in building maintenance and project management; or any equivalent combination of related training and experience.

Must possess a valid State of Florida Driver's license and be insurable by the District's insurance carrier. Must provide own means of transportation.

Successful completion of a drug screen and criminal history background investigation is required prior to employment.

Evening and weekend work hours may be required.

Position Summary:

This is responsible supervisory and administrative work in the construction and supervisory phases of Alachua County Library District Capital Projects and provides project management and oversight for Alachua County Library District minor, capital, and renovation projects.

An employee assigned to this classification is responsible for assisting the Facilities Management Director in administrative operations, inspecting and rating work of subcontractors, and overseeing work of the facilities team.

Work is performed under the direction of the Facilities Management Director and is reviewed through reports, conferences, and observation of results obtained.

Examples of Duties:

Supervises Building Mechanics and coordinates activities including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conduction departmental training and orientation.

Assists Facilities Management Director with formulation of policies and procedures.

Estimates building cost and establishes project budgets and planning and construction schedules and is responsible for maintaining established project budget and scheduling.

Works closely with purchasing department and/or annually contracted professional consultants and construction managers to analyze and negotiate bids for project work.

Estimates and procures maintenance supplies on phone and by requisition.

Assists in planning and preparing specification for new installation, construction and modification projects.

Assists the Facilities Management Director, and conducts preconstruction meetings with selected contractors and monitors and inspects all phases of construction of projects.  Provides technical architectural and engineering advice to construction trades and assists in the evaluation and approval of shop drawings, change orders, payment requests to assure compliance with construction standards and Alachua County Library District.

Receives and inventories stored or surplus items, maintenance related materials and supplies.

Prepares and enacts preventative maintenance programs and repairs.

Checks equipment under service contract.

Contacts vendors for service and repair, as required.

Evaluates Library facilities to ensure proper safety standards are met.

Operating knowledge of energy management systems and security systems. Maintains knowledge of current energy and water conservation devices.

Reviews project close out to ensure receipt of warranties, operation and maintenance manuals, and as-built drawings.

Drives a District vehicle to perform duties as required at various Alachua County Library branches.

Performs related and other duties as assigned.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Considerable knowledge of occupational hazards and safety precautions related to electrical and HVAC systems, carpentry, plumbing and general maintenance.

Knowledge of the methods, materials, tools and practices in two or more of the following areas: air conditioning/heating systems (including controls); electrical and electronic systems; carpentry; plumbing; painting; and general building and grounds maintenance.

Knowledge of facilities maintenance level work in one or more areas including HVAC, electrical, painting, plumbing and carpentry.

Knowledge in the use of tools, materials and equipment in general maintenance.

Skill in technical report writing, compilation and preparation.

Skill in usage of computer programs for data input pertaining to maintenance activities, logs, reports and inventory.

Ability to safely operate a District vehicle.

Ability to effectively supervise and coordinate the activities of subordinate employees.

Ability to inspect and evaluate subcontractor job performance.

Ability to reference codes and safety issues and make recommendations.

Ability to conduct building safety and energy inspections.

Ability to evaluate library facilities to ensure proper safety standards are met.

Ability to understand and effectively follow oral and written instructions in English.

Ability to communicate effectively in English both orally and in writing.

Ability to read, interpret and apply plans, specifications and contracts in English.

Ability to establish and maintain effective relationships with coworkers, contractors, subcontractors, vendors and the public.

Ability to prioritize and complete internal work orders and coordinate and direct the work of others.

Ability to estimate time and materials necessary to complete projects and prepare records of the same.

Ability to understand how and why Library policies and procedures were developed.

Ability to ensure patron compliance of all policies and procedures through effective communication and enforcement.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee frequently is required to talk or hear. The employee is occasionally required to sit.

The employee must regularly lift and/or move up to 10 pounds frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts. The employee is frequently exposed to fumes or airborne particles; outdoor weather conditions, and risk of electrical shock. The employee is occasionally exposed to wet, humid conditions (non-weather); work in high, precarious places; toxic or caustic chemicals; risk of radiation, and vibration.

The noise level in the work environment is usually moderate to loud.