General Ledger Fiscal Data Specialist

The California Department of Public Health (CDPH) is currently hiring for an Accounting Administrator I (Specialist) within our Financial Management Division (FMD). In this role, you will serve as a General Ledger Fiscal Data Specialist.

FMD is responsible for the preparation, analysis, and management of the Department’s budget; maintenance of accounting records and financial data; and acting as the liaison with the Department of Finance, the Legislative Analyst’s Office, Legislative Budget staff, and the federal government on budget and fiscal matters affecting the Department. FMD provides the accounting and budget support necessary to maintain a financially strong enterprise.

We are looking for someone that can apply accounting principles and procedures to perform daily accounting functions effectively and accurately and can analyze data and draw sound conclusions to accurately process and interpret accounting information. 

The deadline to apply is May 24, 2024, at 11:59PM Pacific Standard Time. Please reach out to Apply@cdph.ca.gov with any questions.

Responsibilities:

• Monitor, track, and reconcile expenditures and the revenue for state funds and independently review, monitor, research, and analyze Month-End Close (MEC) reports and queries using other budget, accrual, and other reports to identify reconciliation items, abnormal balances, expenditure authority issues, and over/under obligations
• Review and monitor pending cash items, outstanding transactions not sent to the general ledger module, and transactions with suspense entries for submission of tickets to Fiscal Service Center as required
• Monitor and ensure transactions are properly reversed and reclassified to the ultimate funding sources; monitor, track, and assist staff with the funds’ reconciliation items; work closely with control agencies on transaction corrections; follow up with staff for the creation and processing of correction journal entries (JEs); and review staff JEs for valid chart fields before posting into the system
• Prepare and apply specific naming convention for the State Controller’s Office (SCO) Tab Run and various MEC reports using Microsoft Excel to ultimately link the reports with the Microsoft Access database to streamline the reconciliation process for CDPH largest funding sources
• Perform special projects independently in the analysis of the more complex data transactions to interpret and project fiscal trends, to identify underlying issues with daily business processes, and to provide evaluation, recommendation to help achieve efficiency for the units within Accounting and Program Sections in accordance with Departmental directives, laws, rules, regulations, legislation
• Act as the staff lead for various levels of accounting staff within the Accounting Section to coordinate, direct, maintain, and resolve accounting activities and reconciliation of complex transactions posted within the general ledger module
• Prepare the more difficult year-end accruals; review the year-end accruals of multiple professional level accountants; and act as the Department’s Liaison with SCO and other control agencies to coordinate and direct the overall year-end information regarding the requirements for year-end activities and Work Plan for the year-end closing process

Desirable Qualifications:

• Minimum of four (4) years of increasingly responsible professional accounting or auditing experience
• Ability to apply accounting principles and procedures to perform daily accounting functions effectively and accurately
• Ability to analyze data and draw sound conclusions to accurately process and interpret accounting information
• Excellent organizational skills to handle multiple priorities effectively
• Strong verbal and written communication skills for frequent engagement with control agencies, program staff, auditors, and other internal/external stakeholders
• Strong knowledge of the Month End/Year End processes
• Intermediate to advanced level skill in Microsoft Excel and Access Database

At CDPH, equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

New to State Service? The following steps will navigate you through the application process:

1. Create a CalCareer account by going to https://calcareers.ca.gov/CalHRPublic/Login.aspx.
2. Confirm that you meet the minimum qualifications for the position you are wanting to apply for. A link to view minimum qualifications is listed on each job posting. 
3. After confirming that you meet the minimum qualifications, take, and pass the corresponding examination. Most exams are available online and can be found on CalCareers under the Exam/Assessment Search tab. Please note, while candidates are welcome to apply to positions without taking the examination, candidates must pass the examination prior to appointment. Please review the minimum qualifications thoroughly, prior to beginning the examination.
4. Apply! Follow all directions and be sure to submit all requested documentation.

Link to Apply: https://bit.ly/3wriXoL