Payroll Analyst (Payroll Analyst)

The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.

Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ). At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/E-Cs6M9AAlU

The Oregon Department of Environmental Quality has a full-time opportunity available for a Payroll Analyst (Payroll Analyst) in Portland, Oregon.

Please consider joining our team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality. The Central Services Division (CSD) assists the Agency in achieving its mission by providing central management services for the agency in accounting, budgeting, information systems, human resources, health and safety, training, policy and organizational development, purchasing, and facilities management. The division serves headquarters and 3 regional divisions, the Vehicle Inspection Program, and the Laboratory and Environmental Assessment Division. Services are provided for over 700 positions, various local and regional governments, and directly to citizens.

The Human Resources and Payroll Section of the Central Services Division (CSD) is located out of Headquarters in Portland. It provides a full range of human resource and payroll services, including, but not limited to: payroll, employee and labor relations, recruitment and selection, employee assistance and wellness, position classification and allocation, benefits and salary administration, guidance on policy and procedure, and record keeping.

Click here to view a map of all of the DEQ offices.

What you will do!

You will support the accurate delivery of the monthly payroll, including entering and editing payroll-related information within the Workday payroll system related to benefit deductions, PERS data, time entry, and wage garnishments. You will provide support to staff and management through responding to payroll inquiries both in writing and verbally. In addition, you will audit data for accuracy in the Workday system by reviewing individual data and running reports.

What’s in it for you!

The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregon's environment, apply today!

This is a full-time, AFSCME represented position.

This recruitment may be used to fill future vacancies.

What are we looking for?

Minimum Qualifications:

• 2 years of experience analyzing, calculating, recording, and maintaining routine financial information that included accounting, financial or numerical data, or payroll processing; OR
• At least 96 quarter (64 semester) credit hours or an Associate’s degree from an accredited college or university that included 12 quarter (8 semester) hours in accounting, business, or finance; OR
• Possession of a Certified Payroll Professional (CPP) certificate; OR
• 1 year of experience analyzing, calculating, recording, and maintaining routine financial information that included accounting, financial or numerical data, or payroll processing, AND at least 44 quarter (29 semester) credit hours from an accredited college or university that included 8 quarter (5 semester) hours in accounting, business, or finance; OR
• 1 year of experience analyzing, calculating, recording, and maintaining routine financial information that included accounting, financial or numerical data, or payroll processing, AND possession of a payroll certification from an accredited college, university, or vocational-technical school.

Candidates who are most competitive will also reflect the following:

• Payroll experience, including creating final checks and processing garnishments.
• Experience with Workday in an accounting, payroll, or human resources role.
• Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail.
• Excellent customer service and interpersonal skills, including the ability to calmly, tactfully, professionally, and clearly explain, interpret, and apply Federal and State laws, policies, procedures, rules, and regulations to a variety of diverse audiences.
• Proficiency in Microsoft Excel and Word.
• Demonstrated experience and personal commitment to building and sustaining an equitable and inclusive culture where all team members feel empowered to contribute.
• Experience working with confidential records.
• Ability to contribute to a team environment in an inclusive and positive manner.

Working Conditions:

DEQ believes in a diverse and inclusive work environment. All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness.

This position will be based out of DEQ’s Headquarters office in Portland.  A hybrid schedule is available and will typically require 2 or 3 days per month of in-office work. The logistics of hybrid work will need to be worked out with the Hiring Manager prior to your hire and may be changed at any time given specific job duties and business needs. Employees new to State of Oregon employment may be required to have a full time in office training period of up to 6 months.  Minimal travel to DEQ offices and sites in the metro area will be required. DEQ will provide necessary hardware (laptop, monitor, keyboard, mouse, and cell phone) for an employee to successfully work from home.

Work is performed in a fast-paced professional office setting with multiple demands on time. This position involves interaction with other staff, which may include interaction with hostile or upset individuals. This position will rarely require overtime.

How to Apply: (complete the application in full)

• External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
• Internal Applicants (current State of Oregon employees): Apply through your employee Workday account.  View this knowledge article for assistance.

Helpful Tips:

• Be sure to attach a resume.
• Allow yourself plenty of time to complete and submit the application and resume.
• Workday will timeout after 15 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Please save a copy of the job announcement for your reference, as it may not be available for you to view after the job posting closes.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• Workday performs best in Google Chrome.
• Click here for Resources and a Job Support Page.

Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.

Veterans Information:

DEQ provides veterans’ preference points to all eligible veterans. For more information on veterans’ preference, please visit Veterans Resources, or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.

Pay Equity:

As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.

Work Authorization:

DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

Questions/Need Help?

If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at maddy.ouye@deq.oregon.gov or (503) 347-5759. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.