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Benefits & Reconciliation Specialist - Fiscal Analyst 3 - Permanent - *05005-24

Washington Department of Fish and Wildlife

FULL-TIME/PERMANENT
BENEFITS & RECONCILIATION SPECIALIST
FISCAL ANALYST 3

Financial Services Program – Payroll Division
Olympia, Washington – Thurston County

This position may be eligible for telework. The default assigned work location of this position is in Olympia, Washington. Frequency of onsite work will vary based on business and operational needs.

Perform several complex stand-alone, time sensitive duties that promote the financial accuracy and wellbeing all WDFW employee’s payroll and entitled benefits.

Ensure the coordination and reconciliation of employee benefits which includes insurance and retirement.

In this dynamic role, you will research discrepancies and makes any necessary adjustments via Benefits 24/7, WBET, HRMS, and Journal Vouchers.

With your experience, you will provide fiscal and data quality control by auditing payroll and benefit actions (entries) and calculations.

You are excited to seek and attend new and/or additional training opportunities to increase and broaden knowledge, skills, and abilities to add value to the work group.

Here are some things you will do in this role:

Management and Reconciliation of Employee Benefits:

Analyze employee master data entered by HR or Payroll staff and how it affects entries to the general ledgers.
Reconcile employee and employer data against reports provided from HRMS, HCA and DRS.
Manages all aspects of employee health benefits, dental benefits, life insurance, long term disability and retirement eligibility, sign-up, changes, inquiries, terminations, and the annual open enrollment process in accordance with all state laws, CBAs, HCA and DRS regulations and agency policies & procedures.
Identify, communicate, and maintain off season benefits for eligible seasonal employees.
Audit PEBB worksheets completed by staff for accuracy and correct benefits eligibility. Assists staff in interpreting, applying payroll and benefit laws, rules, regulations, bargaining unit contracts, policies, and procedures.

Reporting:

Run existing reports in HRMS and distribute reports to payroll staff to ensure accuracy of payroll during payroll cutoff.
Run existing reports in Total Time. Distribute reports to payroll staff and the agency contacts to ensure accuracy of payroll during payroll cutoff.
Run and distribute payroll reports to agency contacts after payroll close or month close.
Run on demand HRMS reports when requested from agency contacts.

WORKING CONDITIONS:

Work Setting, including hazards:
- Work environment is a busy office setting. Office hazards include working under fluorescent light, repetitively entering data into computer, looking at computer monitor for long periods of time, sitting or standing for long periods of time. Varying degrees of activity occur in common areas during work hours, must be able to work amid distractions and interruptions.
Schedule:
- Core hours are 8:00 AM - 5:00 PM, Monday - Friday.
- Scheduled work hours may be flexible.
- May occasionally be required to work more than 40 hours per week or on weekends to meet deadlines during payroll cut-off and open enrollment periods. Limited leave approved during these cutoffs and open enrollment periods.
Travel Requirements:
- Limited travel to attend trainings and meetings.
Tools and Equipment:
- Laptop, phone, 10-key, and other common office equipment.
Customer Interactions:
- Broad in scope, may include all WDFW employees, Fiscal Staff, Management, EMT, State and Federal Auditors, OFM, DES, HCA, DRS, IRS and other state and federal entities.
- Interacts with WDFW employees daily, and occasionally assisting upset or distraught WDFW employees.

REQUIRED QUALIFICATIONS:

Associate degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting.

And

Three (3) years of professional experience in accounting, budget, finance, or public administration.

Current or recent experience as a Fiscal Analyst 2.

Equivalent education and/or experience.

PREFERRED QUALIFICATIONS:
In addition to those required qualifications, our ideal applicant will also have some or all of the following:

Bachelor's degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
Experience with Washington State Agency payroll, benefits, and leave policies and procedures.
Experience using Washington State Agency’s SAP HRMS with responsibility performing the following tasks: processing payroll, benefit, and leave transactions; analyzing employee leave balances; adjusting leave accruals.
Three (3) or more years of experience with General Ledger reconciliations.
Knowledge of LEAN management processes and implementation.

Supplemental Information

Please note: Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
A current resume.
Three professional references.

IMPORTANT NOTE:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following Benefits:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave types.

Eleven (11) Paid Holidays per year and one (1) personal holiday if the employee is scheduled to be, or has been, continuously employed by the State of Washington for at least four (4) months.

Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), and an Employee Assistance Program.

UNION - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to Cheri.Weld@dfw.wa.gov.
Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE:

To take advantage of military spouse preference, please do the following:

Notify us of your military spouse status by email at Cheri.Weld@dfw.wa.gov.
Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers.

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled, and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

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