Executive Assistant
NOAA's Great Lakes Environmental Research Laboratory (GLERL) located in Ann Arbor, MI is hiring (1) Secretary (OA), ZS-0318-05 (ZS-5 is equivalent to GS-9/10). The announcement will be open for 14 days; it is set to open on 4/16/2024 and close on 4/30/2024.
Primary Responsibilities:
- Function as the Executive Assistant to the Director. Share best practices with staff through internal communications. Provide management support by maintaining calendars, schedules, and documentation for senior leaders.
- Serve as office authority on travel regulations and provide guidance to other administrative travel preparers. Manage travel coordinating and revising travel arrangements (itineraries, points of contact, lodging arrangements, etc.) for senior leader and inputs data into the appropriate automated travel system.
- Develop and update policies and procedures for office staff communicating with senior leaders. Provide office support assisting staff in a variety of administrative support work, that facilitates the overall success of the operation. Conduct research in support of tasks determining available options for an assigned subject, identifying pros and cons of options and communicating recommendations to senior leadership.
- Serve as general office authority on higher headquarters communication protocols and controlled correspondence. Prepare and track controlled correspondence, ensuring correspondence is successfully transmitted and responded to. Assist staff in preparing controlled correspondence.
Specialized Experience -- address the following in your resume - ALSO note hours worked and full-time/part-time MUST be listed on your resume:
To qualify at the ZS-5 or GS-09 level:
- Providing day-to-day office management, administrative and clerical support to staff or management, not limited to making travel arrangement, maintaining calendars and schedules, coordinating meetings and conferences; and
- Reviewing and preparing various written administrative guidance to include communication protocols, controlled correspondence, policies and procedures.
Applicants should pay careful attention to all the requirements, including submission of transcripts and answering the eligibility and vacancy questions (look for "To preview questions please click here.” in the vacancy announcement).
All US Citizens or Nationals apply here:
Job Announcement # (DE): OAR GLERL-24-12381172-DE
https://www.usajobs.gov/job/786742100
Federal employees, veterans, individuals with disabilities, military spouses, Peace Corps & AmeriCorps Vista apply here:
Job Announcement # (MP): OAR GLERL-24-12381173-ST