Part-Time Administrative Support Coordinator

Department Information

Indiana University School of Medicine (IUSM) is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.

As the nation's largest medical school, IUSM is committed to being an institution that not only reflects the diversity of the learners we teach and the patient populations we serve but also pursues the values of diversity, equity, and inclusion that inform academic excellence. We desire candidates who enhance our representational diversity, as well as those whose work contributes to equitable and inclusive learning and working environments for our students, staff, and faculty. IUSM strives to take an anti-racist stance, regularly evaluating and updating its policies, procedures, and practices to confer equitable opportunities for contribution and advancement for all members of our community. We invite individuals who will join us in our mission to advance racial equity to transform health and well-being for all throughout the state of Indiana.

The Service Learning Coalition (SLC) is a student-led group that fosters student leadership through engagement with community service learning experiences. SLC provides opportunities for students to gain skills in leadership, peer mentoring and assessment while engaging with their community through service. SLC works with IU School of Medicine service learning professionals to foster and develop strong community relationships.

Job Summary

This position assists the Director of Medical Service Learning (SLC) at Indiana University School of Medicine (IUSM).

Department-Specific Responsibilities

• Schedules meetings, manages calendar, and prepares meetings for the Director (Microsoft Outlook, Teams and Zoom).
• Organizes travel and reimbursement for the Director and occasionally medical students.
• Assists with background checks for AmeriCorps, which involves carefully managing the entire process based on grant audit standards.
• Assists with Service-Learning funded events and purchase requests.
• Assists with financial management and budget tracking (Excel).
• Assists with Friday office coverage in IUSM Student Affairs Office.
• Performs tracking and analysis of program data (Excel).
• Develop infographics and other graphics for reports and presentations (Excel/PowerPoint).
• Bring innovation, creativity, and energy to the role to help the mission of the program.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Some college.

WORK EXPERIENCE

• Administrative or office experience.

SKILLS

Required

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Strong Microsoft Office Suite skills particularly in Excel and PowerPoint (Word, Excel, PowerPoint, Outlook, Teams).
• Strong attention to detail.
• Demonstrates careful planning abilities.
• Ability to meet deadlines.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Work Location

IU Indianapolis

Advertised Salary

$15 per hour.

Work Hours

• Average of 15 hours per week.
• Ability to work approximately 10:00 am - 3:00 pm most Friday's is preferred.