Administrative Support Assistant
- Monitor and track personnel actions and initiate appropriate personnel actions using the approved automated process.
- Assist with personnel matters such as recruitments, appointments, benefits, promotions, pay issues, etc.
- Maintain human resources files and complete training in order to be able to run reports and initiate various actions in the automated personnel system.
- Purchase supplies and equipment using simplified acquisition procedures through the DOI integrated charge card program.
- Maintain receipts, verify transactions, and reconcile charge card statements for submission to the BLM Agency/ Organization Program Coordinator (A/OPC). May process credit card financial code distributions in the automated financial system
- Serve as collections officer. Prepare appropriate receipts, records, and tracking forms. Deposit monies in strict accordance with Department of Treasury instructions.
- Reconcile accounts receivable, aging analysis reports, and suspense and unearned accounts. Process refunds and track the status of trespass register and contributed funds.
- Prepare travel documents (authorizations and vouchers) in the automated travel system. Assist travelers with travel arrangements, resolve complex travel issues, and review travel records to ensure they are processed correctly.
- Enter and/or validate time and attendance records in the automated payroll system. Resolve complex timekeeping issues and review time and attendance records to ensure they are coded properly.