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Marketing & Events Intern

Westown Association
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Do you love downtown Milwaukee and are interested in event planning and marketing? Westown Association is seeking a Marketing & Events Intern for summer/fall 2024. The primary focus of the internship will be on promotion and coordination of the Milwaukee Night Market and the Westown Golf Open, as well as additional administrative tasks. 

This internship is for students with an interest in event planning and marketing, and are majoring in public relations, marketing or any communications related field. We’ll also work to help the student meet school credit requirements. 

DESCRIPTION:

ESSENTIAL DUTIES & RESPONSIBILITIES:

Promotion & Event coordination of the Milwaukee Night Market

Intern will assist staff with the marketing strategy of the Milwaukee Night Market, along with the organization, planning and execution of the event. The MKE Night Market takes place on West Wisconsin Avenue on Wednesdays June 26, July 24, August 14 and September 11. Duties include:

  • Preparing email newsletters
  • Scheduling social media posts for Westown & Night Market social media channels
  • Preparing media kits for vendors, sponsors & other event partners to utilize
  • Updating content on westown.org & mkenightmarket.com
  • Preparing brochures, signage & other design elements
  • Organizing & maintaining inventory of event supplies
  • Assisting with event set-up & take-down
  • Assisting with vendor load-in & greeting entertainment
  • Assisting with bar operations including moving inventory, cash drops & other help where needed 
  • Assisting with distribution of marketing materials
  • Intern is required to be available on June 26, July 24, August 14 and September 11 from 9:30AM-11PM for on-site assistance which includes event set-up & take-down, beverage sales & inventory & customer assistance.
  • Event set-up & take-down requires tasks including moving tables, tents, cases of beer and liquor, fencing and other heavy and large items. Must be able to lift 50+ lbs. and be on feet for long periods of time.

 

Promotion & Event coordination of the 11th Annual Westown Golf Open

Intern will assist staff with the marketing strategy for the Westown Golf Open, along with organization, planning and execution of the event. The WGO takes place at Ironwood Golf Course on Monday, September 23. Duties include:

  • Preparing & maintaining registration database
  • Organizing & maintaining inventory of event supplies
  • Raffle prize & silent auction item solicitation
  • Organizing raffle & silent auction packages
  • Organizing golfer gift bags
  • Preparing email newsletters
  • Updating golf outing content on westown.org
  • Preparing outing booklets, signage & other design elements
  • If schedule allows, intern is encouraged to attend the Westown Golf Outing on September 23 from 6AM–6PM for on-site assistance which includes set-up & take-down, golfer registration & raffle ticket sales.

 

GENERAL RESPONSIBILITES:

Intern will assist Marketing & Events Director with general marketing and office management tasks such as:

  • Preparing monthly email newsletters distributed to neighborhood stakeholders
  • Preparing social media posts for Westown social media channels
  • Maintaining westown.org content & images
  • Maintaining databases, mailing lists & vital records
  • Assisting with graphic design work
  • Creating & updating Westown Intern Manual
  • Assisting with preparation of other potential events including membership mixers & stakeholder meetings
  • Helping with general office functions including mass mailings, meeting preparation, office maintenance and other projects as assigned by the Marketing & Events Director
    • Required to be available – Milwaukee Night Market: Wednesdays, June 26, July 24, August 14 and September 11 from 9:30AM-11PM

 

QUALIFICATIONS & REQUIREMENTS:

  • Sophomore, Junior or Senior college standing & enrolled in a college pursuing a degree in public relations, marketing or other communications related fields
  • Strong written & oral communication skills
  • Organized, detail-oriented & capable of managing multiple tasks
  • Self-starter who is energetic, outgoing & learns quickly
  • Ability to work with a variety of professionals to keep projects on track
  • Ability to work under deadlines with creativity & a sense of humor
  • Experience with Microsoft Office programs
  • Experience with various social media platforms including Facebook, Twitter, Instagram & TikTok
  • Those with knowledge in graphic design, photography, SquareSpace & Word Press are encouraged to apply
  • Familiarity with downtown Milwaukee is helpful
  • Prior office experience is preferred
  • Candidate should expect to work at event sites that will require exceptional physical activity

 

Candidate must be able to meet the following time requirements:

  • Start date flexible, but ideally would begin early May 2024
  • Work within a consistent schedule during normal office hours, preferably 2-3 days per week
  • Flexible scheduling, 10-15 hours per week with opportunity for additional hours as available
  • Additional hours may be required during event weeks
  • Required to be available – Milwaukee Night Market: Wednesdays, June 26, July 24, August 14 and September 11 from 9:30AM-11PM
  • If schedule allows – Westown Golf Open: Monday, September 23 from 6AM-6PM

 

COMPENSATION & BENEFITS:

Intern will be paid an hourly rate of $15 per hour during a mutually agreed upon schedule of 10-15 hours per week, but may vary based on event schedules. Westown is happy to offer flexible scheduling as the new  Additional hours must be approved by the Marketing & Events Director.

This internship can also be structured for school credit. Intern can expect to build their portfolio while having access to a network of downtown professionals.