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Digital Archives Processing Assistant

IUPUI - University Library
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Internship: This job is eligible for LIS-S 605 Internship credit (https://soic.iupui.edu/careers/internships/lis-internships/), but enrollment in this course is not required. 

Overview: 

As part of the Special Collections and Archives team, the Digital Archives Processing Assistants support the Digital Archivist in arranging and describing born-digital archival collections. This position will preserve history and make it accessible to researchers through writing archival finding aids. At the completion of this position the student will have at least one publicly accessible finding aid to add to a portfolio.

The ideal candidate should be a detail-oriented person, who has learned about digital archives in coursework and is eager to apply theory to work. They should be an independent learner who loves to teach themselves new technologies. They should also be able to work remotely with a team, including coordinating work asynchronously with other team members using different tools and communication methods such as Microsoft Teams. 

University Library strongly encourages applications from first-generation students, Black students and students of color, LGBTQ+ students, students with disabilities, and students who are members of other marginalized communities. Candidates for this position must be interested in working in an academic community that is diverse with regard to gender, race, ethnicity, religion, nationality, sexual orientation or identity, gender identity, disability status, and protected veteran status.

Job duties and responsibilities: 

  • Arrange born-digital records according to archival principles, in file formats such as: word processor documents, data spreadsheets, and emails
  • Describe collections by creating DACS-compliant finding aids using ArchivesSpace archival management system 
  • Upload processed born-digital records into DSpace repository 

Work Hours:

  • 15-20 hours per week
  • Eligible for hybrid work up to 40% remote
  • This work is a part of a grant-funded project and will run until July 2025, a one semester commitment is required. You may continue to work this job after graduation until the project is completed. 
  • While work may be done remotely, work hours must be completed between 8:30 and 5pm when supervisors are available. Hours will be arranged around personal considerations like doctor appointments and childcare hours, but Assistants will be expected to work a consistent schedule every week.  
  • In cases where accommodations might be needed for this work, University Library works with IUPUI’s Office of Equal Opportunity to provide personnel with appropriate assistance.

What the Student Will Learn in the Position: 

In this position you will develop and demonstrate your skills as a(n):

Communicator: You will learn to write finding aids that guide researchers in using historic documents. 

Problem Solver: You will learn how to troubleshoot technology, such as accessing 30-year-old files that won’t open on modern software 

Innovator: You will do on-the-ground work in digital archives, an area of library science with rapid changes in technologies, methods, and theories

Community Contributor: You will be processing IUPUI’s official records, as well as records from a wide variety of people and organizations in the history of philanthropy. Your work will make them accessible and open to researchers from IUPUI as well as all over the world.  

Required qualifications: 

  • Current graduate student in library science at IUPUI School of Informatics and Computing 
  • Attention to detail
  • Ability to work independently 
  • Ability to reliably work with others remotely, using tools such as email, phone, Zoom, and Microsoft Teams to coordinate work with Digital Archivist and other Digital Archives Assistants
  • Ability to use software and technical systems independently using tutorials, including ArchivesSpace and DSpace
  • Completion of (or current enrollment in) LIS-S 582 Digital Preservation OR 3 months or longer previous work experience in digital preservation 
  • Completion of (or current enrollment in) LIS-S 584 Archival Arrangement and Description OR 3 months or longer previous work experience processing archival collections
  • Federal Work Study not required

Preferred qualifications: 

  • Previous work experience in library or archives
  • Experience creating metadata, either in previous work experience OR completion of LIS-S 634 Metadata 

To Apply: 

Please submit a letter describing your interest in this position, a resume or CV, and an unofficial transcript (https://one.iu.edu/task/iu/view-unofficial-transcript).