Front Office Assistant - Temp
Do you enjoy teamwork and thrive in a busy environment? Are you detail oriented and enjoy technology, databases and organization? If your answer is yes to both of these questions, we have a job for you!
Our front office assistants are the first point of contact when staff and guests visit our space in Tallent Hall. Along with greeting visitors, you will manage incoming phone calls and emails, assist staff with projects, scanning, indexing and managing documents in Perceptive Content, and assist with general front office operations. This temporary position will have three scheduled days of work during the work week.
What you bring:
- Strong communication skills
- Ability to work independently and on a team
- Friendly and approachable
- Strong work ethic
- Independent self-starter
- Able to multi-task
What you will be doing:
- Greet and welcome faculty, staff, and campus visitors
- Manage inquiries over the phone and email
- Prepare invoices for scanning
- Receiving, scanning and indexing and link documents in Prescriptive Content
- Assist Business Services staff in scheduling meetings
- Process US mail, campus mail, and packages in accordance with department protocols
- Educate, guide or direct internal or external stakeholders
- Maintain fiscal records for transactional activity in accordance with federal, state, and UW- System requirements
Skills you will achieve here that relate to your future career:
- Critical thinking and communications skills - Answering phone calls and emails, obtaining and conveying concise information for quality assurance, and making appropriate referrals to other campus resources and offices.
- Professionalism - Greeting visitors, responding to emails, and working with professional staff.
- Teamwork - Working on special projects, work on a team, and teach others
- Technology - Proficiency with Microsoft Office Software, including Word, Excel, and Outlook.
- Technology – Use equipment and tools, and apply technology to specific tasks
- Systems – Understand social, organizational, and technological systems; self-monitor and correct performance