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Administrative Assistant to High School Vice Principals and Deans (2383)

Natick Public Schools
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JOB GOAL

To keep accurate and well-organized records of all student records.  To assist the vice-principals and deans and support them in their role as outlined below.

 

QUALIFICATIONS

  • Education: Graduation from a high school or GED equivalent with a working knowledge of modern office practices and procedures.
  • Specialized Knowledge: Knowledge of Google Suite and Powerschool a bonus, but will train the right person
  • Preferred Experience: Two years experience in a related field preferred.
  • Skills:
  • Demonstrated aptitude for work to be performed
  • Bilingual skills, especially in Spanish and Portuguese, are highly desirable
  • Skills in the following software applications preferred:  Microsoft Office (Word and Excel), PowerSchool, Power Point and Google Docs/Drive.  Must be comfortable with the use of tables and formulas.
  • Willingness and ability to help other co-workers as needed.
  • Excellent human relations skills required. Ability to work collegially and cooperatively with all constituencies within the school community is essential.
  • Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.
  • Ability to coordinate office projects.
  • Ability to handle large volumes of work and a variety of jobs associated with the running of a busy office in an efficient and accurate manner.
  • Candidates should have a passion for working with students, families, and colleagues
  • Candidates must be flexible and collaborative
  • Candidates must be able to multitask in a fast-paced, supportive environment that nurtures student growth
  • Candidates must be organized and able to meet ongoing, time-sensitive deadlines for work production
  • Such alternatives to the above qualifications as the Superintendent may find appropriate and in conformity with state certification requirements.

 

TOOLS AND EQUIPMENT USED:

  • Phone, intercom, personal computer and software applications as outlined above, scanner, copy machine, calculator, printers and fax machine.

 

ESSENTIAL FUNCTIONS OF THE JOB (not limited to)

  • Performs clerical duties associated with the vice principal’s and dean's office, including detailed correspondence with parents, students, staff and community members.
  • Acts as liaison between outside service companies and Natick High School.
  • Assists with answering phones and, in support of other office administrative assistants, assists students, staff and visitors and sorts mail.
  • Operates office equipment as listed under “Tools and Equipment Used”.
  • Performs accurate and timely data entry.
  • Distributes Student Daily Attendance List to staff
  • Elevator Pass distribution to and collection from students
  • Organizes Junior Book Awards event
  • Prepares Open House Evening
  • Makes appointments for Vice Principals and Deans
  • Assists in Graduation preparation
  • Send information to DESE
  • Writes Special Education letters
  • Prepares documentation/appointments for ACT
  • Maintains Free and Reduced List
  • Enters Student’s Tardies to school 
  • Maintains data for Credit Attendance 
  • Prepares New Student appointments and paperwork
  • Other duties as assigned.

 

PERFORMANCE RESPONSIBILITIES MAY INCLUDE

  • Any other relative duties as assigned.

 

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must be able to perform the essential functions of the job satisfactorily and, if requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job, absent undue hardship.

 

While performing the duties of this job, the employee is regularly required to: 

  • move about the classroom, school, school grounds, office, and/or off-site locations. 
    • On some occasions, it may be necessary to move quickly across even or uneven surfaces; 
  • remain in a stationary position for periods of time; 
  • operate a computer and other school/office productivity machinery (i.e., iPad, copy machine, computer printer, assistive technology, etc.); 
  • read material from a computer monitor as well as handwritten or printed matter with or without visual aids; 
  • position oneself to maintain files and access school/classroom/office materials;
  • communicate with others so that information received and given is understood and accurately communicated;
  • communicate and collaborate effectively with students, parents, and other staff members in person, via video conference, on the telephone, and/or in writing;
  • observe details at close range
  • in the school setting, ensure the safety of students;
  • multitask and meet multiple demands from several people;
  • lifting up to and including 25 lbs
  • the noise level in the work environment is moderate to loud.

 

SELECTION GUIDELINES

  • Formal application
  • Rating of education and experience
  • Oral interviews 
  • Reference check
  • Strong record of work performance in current and previous roles required
  • Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

 

Please note: Per Natick School Committee policy, all employees must be vaccinated against COVID-19 unless they qualify for an exemption accommodation.

 

The Natick Public Schools do not discriminate on the basis of age, race, creed, color, religion, nationality, sex, sexual orientation, gender identity, disability, pregnancy and pregnancy-related conditions, physical and intellectual differences, immigration status, homeless status, or any other class protected by law.