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General purpose:

IU School of Medicine Faculty Affairs and Professional Development (FAPD) is looking for a communications assistant to help us execute marketing campaigns and design supporting assets. This part-time(10-20 hours a week) work-study student position will provide you with hands-on experience in the field of internal communications.

Essential duties and responsibilities:

FAPD programs and services must be thoughtfully communicated across nine campuses to more than 7,000 faculty and learners. The marketing and communications assistant will support these efforts by working with FAPD team members to fulfill the following duties:

  • Email marketing: Create, schedule and track emails in Salesforce MarketingCloud (single-topic and newsletters). Assist with list development and management.
  • Writing: Conduct interviews. Draft marketing copy. Copy-edit/proofread existing language. Draft blog posts. Create social media content.
  • Website content management: Update content on the FAPD website(
  • Graphic design: Design tip sheets, MedTV graphics, PowerPoint slides and other items.
  • Video project support: Brainstorm ideas. Write and edit scripts. Plan recordings. Assist in production.
  • Planning and preparation: Plan, organize, and gather content for marketing communications projects.
  • Other duties: Assistance on other projects or activities as assigned.


Examples of projects could be:

  • Crafting a single-topic email inviting faculty to attend Stepping Stones of Women in Leadership
  • Assembling content and scheduling the delivery for the next issue of the FAPD Newsletter
  • Creating tip sheets and one-sheeter documents related to programs
  • Editing our webpage and supporting other online communications

Ideal Qualifications:

  • Be in good academic standing
  • Be reliable and able to manage time to work on multiple projects at once
  • Be able to work independently/autonomously as well as be a collaborative team member
  • Familiarity with Salesforce Marketing Cloud or another email marketing platform
  • Be familiar with (or be willing to learn) Adobe InDesign and Photoshop
  • Working knowledge of Microsoft OfficeSuite programs
  • Be responsive and complete projects in a timely manner
  • Demonstrate creativity
  • Write clearly and with correct grammar
  • Have an interest in communications or marketing (although it is not required that the student be majoring in one of these or a related discipline)
  • Be willing to learn and adapt
  • Familiarity with AP Style
  • An eye for effective design

Working with FAPD:

Our workplace is designed to support a sustainable, healthy relationship with your work. We value teams built from different backgrounds, experiences and identities. As a student, you’ll be working no more than 10 to 20 hours a week during the academic year. More hours can be worked in the summer. Individuals who are available to work over the summer are preferred. This ongoing position works on campus and remotely.

What you will learn:

Critical and Creative Thinking — Students will learn how to apply their critical and creative thinking skills to develop marketing and communication assets that achieve specific goals (i.e., event registration, program enrollment numbers, general awareness). Students will learn how to use the power of storytelling to write engaging blog posts and will learn from professional communicators and editors.

Teamwork and Problem-Solving — Students will learn to collaborate more effectively with others by participating on team projects in FAPD. They will learn how to stay organized and manage their time effectively by balancing multiple marketing and communication projects simultaneously.

Communications and Marketing Skills — Students will learn to create emails and other content that converts readers into engaged members of an organization. They will learn hands-on skills for producing a variety of communications tactics and how to track their effectiveness in a real-world setting. They will have an opportunity to build a portfolio of communications pieces that can help them attain a professional position after completing their studies at IU Indianapolis.