Administrative Intern

 TEMPORARY EMPLOYMENT OPPORTUNITY NOTICE
Must discuss length of employment with hiring manager

The Administrative Intern in Information Technology will help the Fiscal System Specialist optimize business performance, improve efficiencies, and strategically guide business decisions with data algorithms converted into mechanical processes for human consumption. The incumbent must employ their technical skills to transform data into meaningful insights to make it easier to get value from the data. The position provides flexible work schedules, preparing college students or recent graduates to perform professional-level staff work of an introductory nature to boost employee productivity, reduce churn rate, and maximize the impact of limited resources using machine learning.

Work Performed:
• Works closely with stakeholders across the organization to collect and clean data to identify solutions to business problems and opportunities for improvement.
• Identifies trends and patterns of data with data visualizations applications to communicate insights and solve data-related problems.
• Engages with the application development team to integrate internal applications with
various data sources; suggests user interfaces that are intuitive, user-friendly, and visually
appealing with applicable images and emoticons.
• Participates in training different machine learning models; monitors performance and
identifies improvement opportunities to reduce the model’s bias with rigorous testing and
validation techniques.
• Coordinates and collaborates with the user testing of the applications developed; ensures a smooth transition to AI solutions, including keying in scenarios and facilitates
communications with stakeholders on verifying the results met expectation.
• Periodically revisits the entries entered by other relevant users and suggests improvements to the data analytic model.
• Documents user manuals, correspondence, instructions, checklists, and various office
procedures for in-house applications.
• Other related duties as assigned.

Schedule may vary between the hours of 8:00 AM to 5:00 PM Monday through Friday at the discretion of the Division Manager, to accommodate administrative support for assigned meetings, and other operational needs (maximum of 29.5 hours per week, not to exceed 1,000 hours per year). 

REQUIREMENTS:
• Strong Communication skills to communicate effectively and professionally in a work environment, and maintain confidentiality.
• Good self-motivation skills, including taking initiative, setting goals, and working
independently after understanding the division's objectives, while maintaining a positive attitude;
• Excellent organizational, interpersonal, and teamwork skills are highly desirable.
Administrative, technical, or clerical experience is preferred.
• Skill in meeting multiple deadlines and working in a busy environment
• High level of proficiency in Word, Excel, Outlook, PowerPoint, Access and/or other
database software

HOW TO APPLY
The selection process will consist of a performance exercise and oral interview. Only those candidates who meet the minimum qualifications will be scheduled. 
Interested candidates should submit the following to: https://lacers.app.box.com/f/689e43ced02a4973aeb137790b12e960 
1) Regular City Application
2) Résumé 
3) Contact information for three professional references: Reference Check Form: https://lacers.app.box.com/s/o08c93dd42r5dsc3nota5mojip9sevlu

Applications will only be accepted via upload link. Incomplete application packages will not be considered.

NOTES
(1) Candidates selected for these temporary positions will be required to work on an as-needed basis with a maximum of 999 hours per service year (maximum 29.5 hours per week) and no minimum guaranteed number of hours per week or per year. A service year begins on the start date of employment and on each anniversary date thereafter.
(2) Selected candidates must pass a physical exam administered by a City physician and will be subject to a background check, including fingerprinting. Appointment is subject to background review and clearance.
(3) There are no medical, dental or retirement benefits.
(4) Candidates who worked as part-time, exempt employees with the City of Los Angeles in the past 12 months may not be eligible to apply.
(5) The incumbent will not accrue any civil service tenure, contractual employment rights, or due process rights and may be removed, without any finding of cause, at any time
(6) Candidates who have applied in the past 12 months are not eligible to apply.