Finance Clerk

The Finance Clerk serves as first responder to visitors and to telephone calls in the Finance and Human Resource Office. This position could be either a 10 Month or 12 Month Position.

Essential Duties/Responsibilities:
• Provide clerical support for Finance/HR departments:
   -  Functions as receptionist for HR/Finance Offices providing friendly and courteous greeting to all visitors and telephone calls.
   -  Communicates clearly and concisely with others, both verbally and in writing.
   -  Filing, answering phone lines, written correspondence, scheduling, opening/distributing mail, and other administrative support functions as assigned.
   -  Maintain database(s) by accurately entering new and updated information.
   -  Prepare data for computer entry by compiling and sorting information.
   -  Create and maintain spreadsheets related to payroll and accounts payable information.
   -  Organize existing data in spreadsheets.
   -  Transfer data from hard copy to digital database.

• Coordinates all components of Building Use and rental of school facilities for the Schools, Town of Randolph, and requests from non-profit and for-profit agencies; prepares invoices, collects fees and maintains an open dialog with the applicant(s) until the conditions for the rental of the facility are met and paid in full:
   -  Creates and maintains a district-wide building/field use calendar of school and community events
   -  Coordinates facility and field rentals for the district and issues use permits and - maintains a log of deposits and balances by building for usage.
   -  Maintain close communication with Maintenance regarding custodial overtime for scheduling for all building use.
• Provides clerical coverage and back up for vacations and other absences in
• Finance and Human Resource office.
• Supports components of the Payroll and Accounts Payable processing. 
• Performs other duties as required or assigned which are within the scope of the duties in the job description.
• Interact with a wide variety of staff, town officials, and the general public in an effective and professional manner. 
• Prioritizes and accomplishes multiple tasks and work in an environment with frequent interruptions.
• Performs other duties or functions as assigned by the Director of Finance.

TERMS:  10 or 12 month union position, with sick and personal days per collective bargaining agreement

SALARY:  Union position that is consistent with the Randolph Educational Secretaries Association.  Hourly rate is a range that is based on prior experience in a PK-12 School Business Office or other comparable experience.

Job Requirements and Skills:
• Highly organized with an ability to perform detailed work accurately and efficiently within strict deadlines.
• Excellent personal and communication skills in working with school personnel and community members.
• Minimum of two to three years’ experience in an office environment, school district or municipal office, or a similar setting that is people centered.
• Excellent organizational, communication, human relations, customer service and technology/computer skills.
• Demonstrates ability to manage complex/varied tasks simultaneously and with a high level of confidentiality.
• Ability to work with minimal direction and supervision and with increased responsibilities.
• Proficient in Microsoft applications (e.g. Word, Excel, PowerPoint); experience with financial software Harper and MUNIS desirable.
• Experience in payroll and accounts payable desirable.
• Bachelor degree preferred.
• Citizenship, residency or work visa required
• Terms of employment: 10- or 12-month union clerical support staff position
• Reports To: Director of Finance