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Description:                The work schedule for this position is Monday through Friday, 9:00 a.m. to 5:00 p.m.   

The Department of Correction (DOC) is seeking motivated and dedicated candidates for the position of Accountant I for the Administrative Services Division – Fiscal Services located in Milford. Fiscal Services is responsible for the purchasing of goods, contracting for services, and managing Accounts Payable for the (14) institutions and various divisions located across the state.  The incumbent of this postilion will possess personal and professional integrity, strong communication skills, and strong analytical and decision-making skills. 

General Statement of Duties (may include any or all of the following):

  • Purchasing, budgeting, accounts receivable, billing, and accounts payable.  

 

Detailed Statement of Duties and Responsibilities (may include any or all of the following):

  • Process requests for purchase orders.
  • Maintain purchase orders in the open file and monitors this file on a daily basis to ensure receiving of goods and services in a timely manner.  
  • Prepare payment vouchers for goods and services rendered.
  • Utilize MMARS, COMMBUYS, Central Information Warehouse, Microsoft applications and any other approved systems. 
  • Enter information and maintain accurate spreadsheets in Microsoft Excel database; including but not limited to, prepares and reconciles financial statements and reports, maintains accounts and records such as weekly budget reports and encumbrance/payment logs.
  • Communicate with agency personnel, oversight agencies and vendors via telephone, written or in person to resolve accounting discrepancies, obtain statistical data, documentation, or various reports.  
  • Provides technical assistance to various institutional and division staff to ensure compliance with agency laws, rules, and regulations.
  • Other duties as assigned or required by the Unit (i.e., typing, filing, faxing, drafting forms, memos, telephone coverage, etc.).

 

Qualifications:

MINIMUM ENTRANCE REQUIREMENTS:  Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.  

Substitutions:  

I. An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience. *  

II. Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level for six months of the required (A) experience. *  

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.  

NOTE:  No substitution will be permitted for the required (B) experience.  

 

Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. 

 

Preferred Qualifications:

Experience in purchasing, accounts payable, accounts receivable, Microsoft applications. Excellent organizational and communication skills.

Comments:

This is a Civil Service position. *Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. The DOC urges bilingual applicants to apply. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

How to Apply:

In order to apply for external positions, you must apply through Mass Careers. www.mass.gov/masscareers

Agency Web Address: http://www.mass.gov/doc/

Diversity Officer:  Ms. Janice Perez

An Equal Opportunity/Affirmative Action Employer. Women, minorities, veterans and people with disabilities are strongly encouraged to apply.