Executive Assistant

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The Office of Research, Development, and Technology is hiring an Executive Assistant (GS-0303-08/09 - $58,811 to $84,441 annually) at the Turner-Fairbank Highway Research Center in McLean, Virginia. To apply, visit https://www.usajobs.gov/job/761137700 (open to U.S. Citizens). This announcement closes on 11/30/2023.

FHWA's Office of Research, Development, and Technology (RD&T) is located at the Turner-Fairbank Highway Research Center (TFHRC), a federally owned and operated national research facility in McLean, VA. The center houses 15 laboratories, support facilities, and data sets; and conducts applied and exploratory advanced research in vehicle-highway interaction, and a host of other types of transportation research in safety, pavements, highway structures and bridges, human-centered systems, operations and intelligent transportation systems, and materials. The laboratories at the center provide a vital resource for advancing the body of knowledge that has been created and developed by our researchers.

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RD&T is re-advertising an Executive Assistant position at TFHRC. The incumbent will provide direct administrative support to the Associate Administrator, as well as other RD&T staff.

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As an Executive Assistant, you will:

• Receive all visitors and telephone calls for the senior executive leader. Screen calls and visitors and determine which require the leader’s personal assistance, which should be referred to other staff members, and which the incumbent can personally handle. When appropriate, the incumbent provides the leader with appropriate background information when relaying messages. The incumbent also provides administrative or technical information to callers and visitors, as appropriate.
• Maintain the leader’s calendar and schedule appointments, without prior approval, based upon knowledge of the leader’s’ workload and current issues of importance. Brief the leader on background and matters to be considered prior to the scheduled meeting. In the absence of the leader, schedule or reschedule meetings and arranges for representation by another staff member to attend meetings and conferences.
• Make all arrangements for meetings and conferences, including space, time, participants, and agenda. Advise participants of the date, subject, and the extent of their participation. Is responsible for the duplication and distribution of all materials to be utilized during the meeting or conference. Plan for virtual meetings using teleconferencing, video conferencing and web-conferencing technology.
• Administer the office’s time and attendance (T&A) records and prepares bi-weekly staff timecards for approval by the leader or Program Manager within the Castle T&A system and serve as primary purchase card holder for the office.
• Control and prepare correspondence using office automation equipment and appropriate software. Compose correspondence in own or supervisor's name. Review outgoing correspondence for completeness, grammar, spelling, format, and conformance with office procedure and instructions. Review incoming correspondence. Process correspondence in the Electronic Document Management System and determines which staff member should be assigned actions. Follow up with the staff member to ensure required actions are accomplished by the established due date.

The ideal candidate is a highly motivated individual with experience providing executive level administrative support and assistance to an Associate Administrator, or equivalent level; has strong interpersonal skills needed to represent leadership on a variety of administrative matters; and is proficient in several standard automated administrative tools.

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This is a very exciting opportunity to work in an innovative office! TFHRC is a federally owned and operated national research facility located on a scenic, wooded campus in McLean, Virginia. Our campus houses 15 laboratories conducting applied and exploratory advanced research in vehicle-highway interaction, developing new concepts in analysis, modeling, and simulation, and solving a host of other surface transportation related issues with innovations. The dedicated staff of Federal scientists, engineers, and other professionals along with contractors, students, and visiting researchers pursue the mission of research and development to find solutions to complex problems related to new and existing highway technologies.