Election Coordinator
Sarpy County
Election Coordinator
SALARY
$22.66 Hourly
LOCATION
Papillion, NE
JOB TYPE
Full-Time
JOB NUMBER
01082
DEPARTMENT
Election Commissioner
OPENING DATE
11/15/2023
CLOSING DATE
11/23/2023 11:59 PM Central
JOB OVERVIEW
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~IMPORTANT INFORMATION: Please read PRIOR to applying
A. Click HERE for Labor Law Posters~
B. Please be advised that if you advance in the application process, Sarpy County's Employment Policy requires that you submit to multiple EXTENSIVE background checks, including but not limited to a criminal history records check. Having a criminal history will not necessarily bar you from employment with Sarpy County as individual circumstances will be considered, and the relevance to the position.
C. Sarpy County is a Drug-Free Workplace / Equal Opportunity Employer
D. Sarpy County participates in E-Verify.
E. Positions are subject to Veterans' Preference (not applicable to internal promotions and transfers)
F. The employment application is required and is the only source of information used to determine if you meet the minimum requirements of the job. The application form must be completed in its entirety. Your application form will be rejected if it is not complete. You have the option to attach a resume, although it will not be considered as part of your application.
G. NOTE: meeting the minimum requirements does not guarantee further consideration for the position for which you applied.
H. Should you move forward in the selection process for this posting,you will be required to successfully complete a standard typing test prior to any interview. This position requires the following: Standard typing: Cutscore of 40 nwpm. You WILL be contacted by Sarpy County Human Resources to schedule a test time should this requirement be applicable to you.
I. Please be complete and accurate. You will not be allowed to change your application / re-take any tests after you have applied for a position.
____________________________________________________________________________
GENERAL PURPOSE
Works under the general supervision of the Election Commissioner; performs a variety of skilled clerical, secretarial and administrative procedures requiring moderate independent judgment; and coordinates and oversees the voter registration and absentee voting process.
SUPERVISION EXERCISED
Coordinate the early voting process for the Primary and General Election and supervise four (4) to six (6) full-time temporary staff during election months.
SELECTION GUIDELINES
Formal application, rating of education and experience, interview, reference check, successful completion of a national criminal background check, successful completion of a pre-employment drug screen, and other job-related tests may be required.
DISCLAIMER
The job description is current as of the date signed. Any omission of specific statements of duties does not exclude them from the position if they are similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES
ESSENTIAL FUNCTIONS
Accept and process voter registration and maintain filing system including processing online registration and assisting voters through the registration process.
Update and maintain military voter records on a continuous basis including the processing of early Military voting applications. Email ballots according to statute, manage the secure keeping of such files in coordination with the Secretary of State.
Extract alphabetic, numeric, or symbolic data from original documents and enter data into a computer following a specified format.
Compare data entered into computer with data listed on the original document to verify that data is correctly entered.
Build, establish, maintain, and promote effective, cooperative, and productive working relationships with supervisors, elected officials, employees, media groups, vendors, external stakeholders/partners, other governmental agencies, and the public.
Establish, update, and maintain accurate and complete record of absentee voters; accept and process applications, mail-in ballots and accounts for their return.
Coordinate the early voting process and supervise temporary staff.
Create Public Service Requests with appropriate voter information.
Establish and maintain filing system, control record, and index using moderate independent judgment.
Answer incoming calls and receive the public; answer questions and inquiries from the employees, citizens, and others; and refers, as necessary, to appropriate persons.
Report to assigned worksite with regular, predictable, and consistent attendance.
Peripheral Duties
Compose, type, and edit a variety of correspondence and other materials requiring judgment as to accuracy and completeness.
Serve as a member of various committees as assigned.
Perform other duties as directed and assigned.
MINIMUM QUALIFICATIONS
MINIMUM REQUIRED QUALIFICATIONS
Education and Experience
High school diploma or GED equivalent required.
Four (4) years of bona fide work experience in a clerical /administrative position required.
Work experience with public Election preferred.
Must be able to type 40 net words per minute (nwpm).
Must be a registered voter, per Neb. Rev. Statute 32-305.
Special Requirements
Mandatory overtime during elections.
Necessary Knowledge, Skills and Abilities
Considerable knowledge and ability to use computers and Microsoft Office software
Working knowledge of current office practices and procedures
Knowledge of geographical area, Congressional Districts, Legislative Districts and School Districts
Knowledge of or ability to learn and apply applicable County policies as well as federal and state election laws and regulations
Effective organizational skills
Skill in reading and interpreting various types of maps, codes, and statutes
Ability to understand and follow exacting instructions
Ability to work under pressure with frequent interruptions
Ability to prioritize work and meet deadlines
Ability to maintain and preserve confidentiality
Ability to perform job duties with efficiency, thoroughness, accuracy, and with attention to detail while under pressure and/or managing frequent interruptions
Ability to communicate effectively, in English, both verbally and in writing
Ability to operate standard office equipment including, but not limited to, multi-line phone, computer, typewriter, 10-key calculator, printer, scanner, copier, and fax
PHYSICAL DEMANDS AND WORKING CONDITIONS
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
While performing this job, the employee is frequently required to sit/remain stationary, talk/hear, and operate/manipulate equipment. The employee is frequently required to stand/be erect, walk/move about, bend reach, kneel, stoop and climb stairs (i.e. position self).
The incumbent must possess the hand-eye coordination and manual dexterity necessary to operate and manipulate equipment (e.g. use hands to finger, handle, or feel objects, tools, or controls). The employee must occasionally lift, maneuver, and/or move items weighing up to 30 pounds.
Required sensory abilities include vision and hearing. Visual abilities, correctable to normal ranges, include close, distance, and color vision as well as depth perception and the ability to adjust focus. Communication abilities include the ability to talk and hear (e.g. verbal exchange) within normal ranges.
DISCLAIMER
The job description is current as of the date signed. Any omission of specific statements of duties does not exclude them from the position if they are similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
Agency
Sarpy County
Address
1210 Golden Gate Drive
Papillion, Nebraska, 68046
Phone
402-593-4465
402-593-4487
Website
Election Coordinator Supplemental Questionnaire
*QUESTION 1
What level of education have you achieved?
No high school
High School or GED
One year of college
Up to 2 years of college
Up to 3 years of college
Bachelor's degree
Master's degree
*QUESTION 2
How many years of bona fide work experience in a clerical/administrative position do you have?
None/Less than 1 year
1 year experience
2 years experience
3 years experience
4 years experience
5 years experience
6 years experience
7 years experience
8 years experience
9 plus years experience
*QUESTION 3
Describe your work experience in a clerical/administrative postion: a) Where you obtained this work experience, and b) Details of your work experience. If you have no experience, please write 'N/A'. Do NOT indicate the County should refer to your resume - failure to answer this question within the application will exclude you from further consideration for this position.
*QUESTION 4
Indicate your proficiency with Microsoft Office.
Beginning
Intermediate
Advanced
Professional
*QUESTION 5
Hours of this position are typically M-F 8:00 am - 5:00 pm., with MANDATORY overtime during elections. Are you able to meet the hours requirement of this position?
Yes
No
*QUESTION 6
Are you able to perform the essential functions of this position with or without accommodation?
Yes
No
*QUESTION 7
Are you able to meet the physical demands and work environment requirements of this job with or without accommodation?
Yes
No
*QUESTION 8
The starting pay rate for this position is $22.6663 per hour. Please indicate if this rate of pay is acceptable to you. Failure to agree to the starting wage will exclude your application from further consideration.
Yes
No
*QUESTION 9
Are you requesting Veterans Preference as stipulated in Nebraska Statutes § 48-225 to 48-231? Such preference includes initial employment or a return to employment with the State of Nebraska or its governmental subdivisions if termination of previous employment was for other than disciplinary reasons.
Yes
No
*QUESTION 10
Sarpy County complies with Nebraska Veterans' Preference Laws. If you are claiming Veterans' Preference you must attach Form DD214 (prefer member form 4) and if applicable, documents showing you receive or are eligible to receive benefits from the U.S. Dept. of Veterans Affairs. The spouse of a 100% disable veteran may claim preference by providing the Form DD214, Proof of Disablility and a marriage certificate. The spouse fo a service member may claim ppreference and is limited to the time the sevice member is on active duty and up to 180 days after discharge/separation from service. DO YOU UNDERSTAND AND ACCEPT THESE STIPULATIONS?
Yes
No
N/A - does not apply
* Required Question