Administrative Business Analyst

The ideal candidate for this role will be responsible for the oversight and coordination of the administrative daily operations of large and complex departments in MSU IT. Responsibilities for this position include: providing administrative support, such as calendaring, financial and personnel tracking, and travel arrangements for the MSU IT executive director team; coordinating building-specific equipment, furniture, facilities, and access tasks; participating as a member of the department leadership team representing the administrative functions in planning and strategy; collaborating with department leadership on vendor quotes, and financial actions; authorizing purchases for supplies and services; analyzing data from department-level and university sources to create reports and presentations for the department; ensuring a high level of accuracy and verification of all work products including data, finance, personnel, reporting and tracking; interacting and working effectively with a wide range of staff, students, business stakeholders and MAU administrative teams; acting as a resource to the department on ensuring university and MAU process, policy and procedures are understood and adhered; creating, reviewing, and maintaining department process and policies, while seeking improvements that benefit the mission of the MAU; acting as a liaison for the department with MAU level financial, facilities, communications, and human resources teams; coordinating with MAU and external sources on department trainings, events and large meetings. This role is primarily onsite at the MSU IT offices in the Computer Center.

Michigan State University (MSU) is a top 100 global university located in East Lansing, three miles east of the state’s capital. The MSU community includes more than 12,000 faculty, academic and support staff, as well as 49,695 students. MSU offers an extensive benefits package to its employees including health care, prescription, and dental coverage, and a base retirement program with a University matching contribution, as well as basic life insurance. In addition, MSU offers educational benefits including a course fee courtesy program and educational assistance. 

MSU Information Technology provides the primary leadership for strategic, financial, and policy initiatives affecting information technology (IT) across MSU. MSU IT offers technology resources that support MSU’s mission of providing education, conducting research, and advancing engagement. 

Diversity, Equity and Inclusion (DEI) are essential elements, vital to the culture MSU Information Technology endeavors to cultivate. This includes providing opportunities and access for all people which incorporate differences of race, age, color, ethnicity, gender, sexual orientation, gender identity, gender expression, religion, national origin, migratory status, disability/abilities, political affiliation, veteran status and socioeconomic background. 

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program; one to three years of related and progressively more responsible or expansive work experience in office procedures, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience. 

Desired Qualifications

Excellent communication skills; both written and oral 

Ability to work effectively on multiple tasks with changing priorities 

Experience with project and office management 

Displays great attention to detail

Demonstrates strengths in problem solving, forecasting potential issues, taking initiative, the ability to work as part of a team and independently on defined projects and assignments, and a dedication to continuous self-improvement. 

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and cover letter. 

Special Instructions

Please provide three professional references who are knowledgeable of your work.

Work Hours

STANDARD 8-5