Talent Acquisition HR Assistant (work study)
Position located near IUPUI Campus! (position is part of the Community Work-study program at IUPUI)
This position is limited to IUPUI Student candidates with a Federal Work-Study award. To verify you have a Federal Work-Study award, please go to your One.IU.edu Account, Student Center, Financial Aid Summary. If you have an award, it will be listed with the rest of your financial aid (loans, grants, scholarships, etc.). You may also email the Office of Student Financial Services at finaid@iupui.edu to inquire about eligibility.
JOB TITLE: Talent Acquisition HR Assistant (Work Study) JOB CODE: 94000363
DEPT/SERVICE: Human Resources
REPORTS TO: Manager, Talent Acquisition
FLSA: Non-Exempt
JOB SUMMARY:
Eskenazi Health's mission is to Advocate, Care, Teach and Serve, with special emphasis on the vulnerable populations of Marion County, Indiana. Eskenazi Health is one of the leading providers of health care in Central Indiana, providing a comprehensive range of primary and specialty care services within our 327-bed hospital and inpatient facilities as well as 11 community health centers, known as Eskenazi Health Center, located throughout Indianapolis.
The Talent Acquisition HR Assistant greets applicants, instructs and assists with the application process, directs to appropriate team member and/or interviewing department. This position assists the Talent Acquisition team with the onboarding process for new hires, and various administrative tasks tied to record retention, I9/work authorization, file and position number auditing, sourcing initiatives, and active projects.
ESSENTIAL JOB FUNCTIONS:
Assist Talent Acquisition Specialists (25%)
• Assists Talent Sourcer with administrative tasks, to aid in preparing, executing, and maintaining sourcing strategies and initiatives
• Provides support as needed to the Talent Acquisition Analyst tied to active projects and reporting
• Supports the employee referral program; drafts bi-monthly email promotions and provides marketing ideas to further promote program and increase utilization
Supports interview and onboarding process (25%)
• Greets applicants/candidates, instructs and assists with application process, directs to appropriate team member and/or interviewing department
• Assists with the physical calendar; updates spreadsheet with demographics to complete medical registration for new employee physical
• Assists with new hire on-boarding process; prints on-boarding forms and copies forms of identification and certifications
• Greets visitors, validates parking according to department guidelines (physicals, interviews, etc.)
File Auditing and Retention (40%)
• Audit new hire and transfer files; reviews and verifies incoming and outgoing documentation for completeness, accuracy and compliance with established policies and procedures prior to their preemployment physical or transfer date.
• Audits and modifies position control number to align with requisition
• Assist with file maintenance; purging of terminations, name change tracking, filing, and tracking/completion per retention guidelines
• Assist with preparing and scanning documentation into electronic filing system OnBase
• Assists in preparing recruitment/interview packets and escorts candidates as needed
ASSOCIATED JOB DUTIES (10%)
• Performs various background checks i.e., references, license/certification verifications, criminal history background checks, Office of Inspector General, SAM, and sex offender list verifications as requested
• Performs related work in support of Human Resources and special projects assigned to the team
• Provides support to HR Administrative Specialist (Employment) when requested and performs his/her job duties as assigned.
JOB REQUIREMENTS:
• Possess at least sophomore status at IUPUI (26+ completed credit hours)
• Have and maintain a cumulative GPA of2.75 or greater
• Major in Human Resources, Business, Public Health, or related; preferred
• Must have at least one (1) year of customer service experience
• Must be reliable and able to manage time to complete time sensitive assignments
• Must be able to work independently and on a team
• Must be able to maintain communication successfully, verbally and written
• Word processing skills and ability to work effectively with standard office equipment that includes a computer, printer, copier, fax machine and scanner
• Ability to follow directions and exercise good judgment
KNOWLEDGE, SKILLS, & ABILITIES, GAINED in this ROLE:
• Gain an introductory familiarity with Human Resources policy and procedures
• Strong communication skills and business acumen
• Professional telephone techniques required in contact with patients, visitors and health professionals
• Knowledge of modern office policies, procedures and protocol
• Ability to prioritize work and devise own work patterns and methods
• Flexibility with the ability to change priorities
• Ability to follow directions and exercise good judgment
• Ability to work effectively under time and work pressures
• Ability to work with minimal supervision
• Communicate effectively in tactful, courteous manner with patients, family, visitors and health care professionals. Ability to use age appropriate communication skills.
RESPONSIBILITY:
• Maintains patient and family confidentiality
• Maintains confidentiality of sensitive information
• Maintains protected health information in accordance with HIP AA privacy guidelines and regulations
JUDGMENT:
Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude
CONTACTS - INTERNAL/EXTERNAL:
• Daily contacts with all levels of Eskenazi Health staff and management
• Daily intra/interdepartmental contacts to obtain/provide information
• Frequent contacts with health professionals, agencies, patients and visitors to obtain and clarify information, schedule and confirm appointments
SPECIAL EFFORT REQUIRED:
• Sound judgment, discretion in communication, sensitivity to clients
• Heavy workload requires good organization, prioritization and interpersonal skills
• Concentration/accuracy necessary in performing difficult assignments (i.e., compiling/typing statistical reports) amidst constant interruptions
Duties performed in standard office enviromnent with high levels of traffic and distractions