Administrative Operations Support Analyst - Management Analyst 3 - Permanent - *12310-23
FULL-TIME/PERMANENT
ADMINISTRATIVE OPERATIONS SUPPORT ANALYST
MANAGEMENT ANALYST 3
Habitat Program – Science Division (SD)
Olympia, Washington – Thurston County
Provide the scientific foundation for WDFW’s management decisions and technical assistance related to conservation and restoration activities across the agency.
Identify how habitat influences the survival, diversity, and productivity of fish and wildlife populations.
Develop new knowledge to better inform land-use actions and new techniques for monitoring ecosystem changes.
Mule deer in shrubsteppe – Photo Credit: Jeff Heinlen
This is an opportunity to provide project management, budget, data management, administrative and analyst support, and support other Sections and Divisions within the Habitat Program with additional work as needed.
In this dynamic role, you will support coordination and facilitation of important technical projects for the Habitat Science Division.
You are excited to research platform options and makes recommendations to Habitat Science Division leadership, supervisor, and Administrative Operations manager.
Duties
Sol Duc valley forest – Photo Credit: Rachel Blomker
Here is some of what you will be doing:
Operational Support for Science Division (SD):
- Develops and maintains the SD’s project schedule by collecting project information from each section, developing, and managing the scheduling database, and reporting to Division and Section Managers for direction on any adjustments or corrections.
- Collects, compiles, and analyzes information and data for internal and external reporting.
- Assists SD with Spending Plan development and updates. Tracks contract spending and communicates changes in work schedule that impact contract spending to SD leadership, Habitat Budget staff, and Administrative Operations Manager.
- Tracks and maintains team equipment licenses and reporting – e.g., updating hardware and software licenses, maintaining equipment list, reporting vehicle mileage.
Contract Support:
- Serves as a central point of contact within Habitat Program for contract support (IMW, Chehalis ASRP, Ecology Water Right Review IA, CMER, Chehalis ASRP).
- Serves as a point of contact for contract coordination between RCO and the SD’s Habitat Assessment and Monitoring Section.
- Assists in the development and preparation of monthly reports for activities associated with contracts through collection and analysis of project information.
Information and Database Management:
- Assists in the development and management of a database for regional technical assistance requests and Habitat Science Division.
- Assists SD in development and maintenance of a database for training materials and a library of resources. Coordinate with other Habitat Program Divisions on material delivery.
- Provides additional records management support for the SD by developing and maintaining a file system and archiving appropriate files.
General Operational Support for Science Division/ Other duties as assigned:
- Provides project and process management support as needed.
- Provides additional administrative support to the SD as and sections as needed. Including on and off boarding SD staff.
- Reviews, proof-read, and edit documents.
- Coordinates and support other special projects.
- Assists on special projects for the Administrative Operations Division.
WORKING CONDITIONS:
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Work Setting, including hazards:
- Fast-paced office setting, which may include long periods of sitting or standing, repetitive motions, and frequent distractions. Office hazards include working under fluorescent light, repetitively entering data into computer, looking at computer monitor for long periods of time, sitting or standing for long periods of time.
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Schedule:
- Typically, Monday – Friday, 8:00 AM 5:00 PM.
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Travel Requirements:
- Limited travel.
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Tools and Equipment:
- Standard office equipment.
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Customer Interactions:
- Frequent interactions with Habitat Program staff, cross-program coordination, and coordination with external partners for technical support and contract management.
Qualifications
REQUIRED QUALIFICATIONS:
- Bachelor’s degree.
And
- Three (3) years of experience conducting research and analyzing policies, laws, rules, or regulations, or equivalent experience performing activities closely comparable to the key responsibilities of this position.
Please note:
- Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
PREFERRED QUALIFICATIONS:
- Training or experience demonstrating an understanding of strategic planning, process improvement, project management principles and techniques, and LEAN principles and techniques.
- Proficiency with Microsoft Word, Excel, PowerPoint, Access, SharePoint, and Adobe software.
Demonstrated abilities to:
- Organize and lead projects in complex environments.
- Communicate complex issues in both oral and written formats.
- Interface with top-level management and key stakeholders to facilitate selection, prioritization, and approval of projects.
- Exercise critical thinking and independent good judgement.
- Absorb new information, understand, and interpret verbal and written direction, and exercise appropriate assertiveness when needed.
- Adapt to change and willingly accept new assignments or projects.
- Work independently and as part of a team.
- Meet deadlines and manage competing demands.
Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
IMPORTANT NOTE:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM:
Learn about our agency and the perks of working for WDFW!
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter to Cheri.Weld@dfw.wa.gov.
- Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at Cheri.Weld@dfw.wa.gov.
- Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
- Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email JaymeChase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
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