McMorran House Coordinator and Special Events Manager

Location: Eugene, OR
Categories: Administrative/Professional, Communications/Public Relations/Marketing, Other, Planning/Project Management
Department: Office of the President
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 - $60,000/year (prorated for .75 FTE at $37,500 - $45,000/year)
Compensation Band: OS-OA05-Fiscal Year 2023-2024
FTE: .75

Application Review Begins

September 26, 2023; open until filled

Special Instructions to Applicants

To be considered for this position, please upload the following with your online application:
• Your current resume;
• A cover letter stating how your skills and experience meet the requirements and qualifications for this position.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications - use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

For a complete list of job duties, please email fass@uoregon.edu.

All applications must be submitted here, https://careers.uoregon.edu/en-us/job/532665/mcmorran-house-coordinator-and-special-events-manager

Department Summary

The University of Oregon is a comprehensive public research university committed to exceptional teaching, discovery, and service. We work at a human scale to generate big ideas. As a community of scholars, we help individuals question critically, think logically, reason effectively, communicate clearly, act creatively, and live ethically. The President’s Office supports the executive leadership of the University of Oregon.

Position Summary

McMorran House is the official residence of the university President. Under the direction of the Administrative and Operations Manager for the Office of the President and McMorran House, the McMorran House Coordinator and Special Events Manager is responsible for coordinating and assisting with McMorran House Operations as well as the planning, coordination, implementation, and evaluation of special events, including but not limited to events for the McMorran House, and select other University events.

The Coordinator will be responsible for implementing the strategic plan developed by the Office of the President to engage the university’s diverse internal and external audiences including the greater community, alumni, friends, faculty, staff, volunteers, and donors. In addition, this position will maintain a systematic goal-setting process and a formal evaluation procedure for McMorran events.

The Coordinator serves as the principal contact on all matters relating to the annual, monthly, and daily maintenance and upkeep of the president's residence, overseeing maintenance and ensuring that the public spaces of the residence are in a state of complete readiness at all times.

This position requires a flexible work schedule, to include some evenings and weekends and/or holidays. On-call work on nights and weekends as point of contact for McMorran House facilities issues may also be required.

Position requires knowledge of and demonstrated experience working and communicating with senior leadership, administrators and donors and the ability to Interact with all levels of campus constituents (including president and vice presidents) and other high-level VIPs (trustees, donors, etc.) to create and maintain cordial working relationships to ensure success of events and house operations.

This position demonstrates strong communication, interpersonal, planning and problem-solving skills, the ability to respond to needs as they arise, and conducts all job duties with high levels of confidentiality, sensitivity, and cultural awareness.

This position requires the ability to travel to the McMorran house, and to run errands, sometimes on short notice.

Driving Requirement:
It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining an Oregon driver’s license throughout employment in this position.

Minimum Requirements

• Two years’ experience in professional event services and/or event management

Professional Competencies

• Demonstrated ability to manage people, work effectively with volunteers, vendors, and colleagues, and develop strategies to achieve operating goals.
• Experience in project management and organization.
• Demonstrated ability to plan and design unique event themes.
• Ability to manage budgets and track expenditures, invoicing, managing risk, and presenting post-event reports.
• Skilled at procuring goods and services and negotiating contracts with vendors while organizing accreditation.
• Excellent oral and written communication skills.
• Excellent computer skills using Microsoft Office Suite.
• Excellent interpersonal skills.
• Excellent attention to detail and follow-through.
• Ability to adapt as new situations arise.
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Demonstrated experience with highly confidential matters.

Preferred Qualifications

• Experience working in higher education
• Familiarity with the University of Oregon and its constituents

FLSA Exempt: Yes