Prevention and Intervention Grant Monitor      

VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT
ROLE TITLE:  Program Administration Specialist II
Working Title:  Prevention and Intervention Grant Monitor       
Position #:  CJS00405     

The Department of Criminal Justice Service is seeking a collaborative and innovative team player to serve as a full-time Prevention and Intervention Grant Monitor in Richmond, Virginia.  This position will be responsible for grant monitoring, evaluating, and supporting DCJS grant-funded programs, primarily those addressing violent crime through the Operation Ceasefire Grant Program, the Firearms Violence Prevention and Intervention Grant Program, and other related initiatives.
We are seeking an individual with experience and knowledge of criminal or juvenile justice systems and the ability to communicate and provide grant compliance technical assistance. This position provides technical assistance and training to grantees, supports program implementation and development, and ensures grantee compliance with grant requirements. If selected for this role, you will ensure that organizations meet programmatic goals, comply with federal and state grant conditions, and adhere to approved budgets. Duties of this position also include evaluating program costs, goals, objectives, and outcomes to best serve the communities in Virginia.

This full-time position is a part of the Department’s Division of Programs and Services, Juvenile and Child Welfare Section. Public service offers the opportunity to do important rewarding work while maintaining a healthy work-life balance.  If you want to be part of an agency that cares about our constituents, rigorously advocates, and promotes opportunities for all Virginians, we’d love to have you join us!

What you will do:
• Monitor sub-grantee program and financial performance and evaluate program compliance with federal and state grant guidelines in person or by phone/email.
• Ensure compliance with terms and conditions of grants pertaining to progress and expenditure reporting and maintain records on all grants administered.
• Provide technical assistance, support, and guidance to potential and approved grant recipients on grant conditions and assurances, grant program administration, and understanding of sub-grantee responsibilities to promote grant compliance.
• Provide support and guidance to violent crime-related programs and others as assigned to promote the development and improvement of criminal justice services in Virginia.
• Prepare, revise, review, and update resource materials as needed.
• Provide input into the formulation of agency policies, procedures, and program services as it relates to grant program guidelines and the grant application review process.

What the ideal candidate must possess:
• Professional experience working in the human services field.
• Experience ensuring compliance with grant performance measures and financial reporting requirements, or comparable experience.
• Experience administering or monitoring grants-related budgets and/or financing.
• Experience with grant funded programs and activities, for example grant review, grant monitoring, reporting activities, or comparable experience.
• Demonstrated ability to interpret policies and procedures specifically related to grant guidelines and contracts.
• Demonstrated ability to manage multiple tasks and deadlines.
• Proven ability to compose narrative reports, policies, correspondence, and other resource materials.
• Excellent and effective oral and written communication skills.
• Strong work ethic and exceptional customer service skills.
• Attention to detail.
• Ability to exercise discretion and maintain confidentiality.
• Ability to travel, including overnight.
• Ability to think strategically and cross culturally, and independently implement new initiatives and projects.
• Ability to articulate, both orally and in written form, clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested.     
• Documented experience working as an active, contributing team member, as well as an independent and self-motivated employee.
• Demonstrated ability to meet critical deadlines, handle multiple assignments, changing priorities, and ensure timeliness and quality of completed assignments.

Additional Considerations:
• Experience providing technical support.
• Experience conducting desk reviews.
• Knowledge of the criminal justice, juvenile justice, or other related system in a professional setting. 
• Experience working with nonprofit organizations.
• Excellent oral and written communication skills are required. 
• Documented experience in rural services and community engagement.

Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. The candidate selected for the position must successfully complete a criminal background investigation and complete and submit a Form I-9 (Employment Eligibility Verification) which will be entered into the Federal E-Verify system to confirm identity and work authorization.  The individual may also be responsible for submitting an annual Statement of Personal Economic Interest.  In addition, the selected candidate who begins original employment or re-employment in this position must serve a 12-month probationary period effective from the date of employment. The anticipated starting salary range is $64,000 to $67,400 plus the state’s benefits package. 

To apply, submit a completed State of Virginia Application for employment at https://virginiajobs.peopleadmin.com/login by the 11:59 pm on October 5th, 2023.  The application and supplemental questions must be completed in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position. Fax, email, or mail applications will not be accepted.  Résumés and cover letters may be attached to the online application. 

The Virginia Department of Criminal Justice Services is an Equal Employment Opportunity employer. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations to participate fully in our recruitment experience. Contact us at (804) 786-5491 to notify us of any needs related to completing the job application. AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply. The Department also encourages and invites veterans to apply.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.

If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.

Please refer to your account at https://www.jobs.virginia.gov/home for the status of your application and this position.