Real Estate Services Administrator

Real Estate Services Administrator

About the role

Under limited supervision, provides general administrative support for the Real Estate Management Team. Assists with tenant and vendor customer service.

What youll do

Duties and responsibilities

Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.

Coordinates tenant events and appreciation and assists with publication and distribution of tenant newsletter.

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

Assists with budget preparation by researching costs for supplies and services and acquiring bids as vital, align with bid process guidelines and assists with preparations of monthly and quarterly management reports.

Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.

Coordinate accounts payable and accounts receivable, codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Other duties as assigned.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Supervisory responsibilities

No formal supervisory responsibilities in this position.

May provide informal assistance such as technical mentorship and/or training to coworkers.

May coordinate work and assign tasks.

What youll need

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Education and Experience

High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

Social skills

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to optimally present information to an internal department and/or large groups of employees.

Financial knowledge

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Reasoning ability

Ability to understand and carry out general instructions and tackle problems in standard situations. Requires basic analytical skills.

Other Skills and/or Abilities

Intermediate to sophisticated skills with Microsoft Office Suite

Scope of responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and goal dates. Errors in judgment may cause short-term impact to co-workers and supervisor.

Safety

Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:

1. Complete all required and assigned Health, Safety, & Environmental training at a satisfactory level,

2. Follow all activity policies and procedures, including all related requirements at all times,

3. Participate in all related programs & activities as the need arises, including incident investigations, interviews, auditing and assessment, etc.

4. Report any conditions which you feel could result in an accident or injury and / or stop work if required.

Why CBRE?

• At CBRE, we pride ourselves on our RISE values of Respect, integrity, Service and Excellence! We are the global leader in commercial real estate services and investment! This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Apply online:  http://cbre.contacthr.com/127834304