Facilities Operations and Project Coordinator (Construction Project Coordinator 4)

Keeping Washington Clean and Evergreen

The Administrative Services Division (ASD) within the Department of Ecology is looking to fill a Facilities Operations and Project Coordinator (Construction Project Coordinator 4) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

In this role, you will be responsible for operating and maintaining Ecology’s principal staff facility-a 325,000 square foot LEED Certified building in Lacey, Washington. In addition to services to support Ecology’s operations, tenant services are provided to several state and federal agencies co-located in the building. The range of responsibilities reflect the day to day and long-term nature of operating a large commercial building with multiple tenants. These include lease negotiations, routine maintenance, and project management for upgrading or replacing major mechanical systems. This includes working with the Department of Enterprises for architectural and engineering services. In this role, you will supervise building maintenance staff as well as on-call contractors and other service providers.

Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.  

Program Mission: The mission of Administrative Services Division is to manage Ecology’s physical and intellectual (i.e. records) assets so the agency’s environmental mission, goals, and priorities are carried out. 

Tele-work options for this position: This position is required to work in the office three days each week. Applicants with questions about tele-work and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.

Application Timeline: This position will remain open until filled, we will review applications on September 6, 2023. In order to be considered, please submit an application on or before September 5, 2023. If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. 

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information 
 

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan. 

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity: We champion equity, recognizing that each of us need different things to thrive.

Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

 
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. 

 

Duties

What makes this role unique?

Large scale commercial office buildings always provide for challenges and problem solving. Unique challenges remain about continued reduction of the building’s carbon footprint, as well as, maintaining operating efficiencies in the transition from conventional office building operations to the modern work environment.

What you will do: 

• Administer and maintain the Agency’s statewide card access and video monitoring systems.
• Serve as agency expert for the Card Key Access and Video Monitoring Security Systems, including but not limited to: Software programs and interfaces, diagnosing system trouble, malfunctions, adjustments, corrections, failures and modifications. Directs staff to assist in carrying out those tasks.
   
• Use collaboration skills to facilitate good customer service delivery to Ecology staff and tenants located in the Lacey Building.
• Apply facility management skills and knowledge to maintain a high level of operability for the Lacey Building.
• Apply budget and project management skills to ensure that projects are appropriately budgeted for and procured.
• Apply negotiation skills to contract and vendor procurements to ensure that services are performed in a cost-effective manner.

Qualifications

Required Qualifications:

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
 

• 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
• 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. 

See below for how you may qualify.
 
A total of Ten (10) years of experience and/or education as described below:
 

Professional level Experience that may include some or all of the following:

• Construction management and contract administration on large commercial and/or governmental office renovation and construction projects.
• Preparing cost engineering reports / project estimates on large commercial and/or governmental office renovation and construction projects.
• Developing project schedules and cost control measures on large office construction and/or renovation projects.
• Developing maintenance and operational budgets and forecasts for large commercial and/or governmental office facilities.
• Experience developing site master plans for large commercial and/or governmental offices or campus sittings. 
• Deploying, operating, and maintaining building security systems, including video monitoring and access control systems.
• Build, lead, and sustain effective project teams in a dynamic diverse environment. The ability to effectively communicate, negotiate and partner with a variety of individuals internal and external to Ecology.
• Site development and building construction, including the ability to read drawings and specifications. Knowledge of established project management approach to project initiation, scope, time, cost, quality, human resources, communication, and risk management.
• Real estate acquisition and disposal, property leases, property law, and lease negotiations. 

Education: involving a major study in architecture, engineering, construction management, facility management, strategic planning, Business, or closely allied field.

See chart below for a list of ways to qualify for this position:
 

Possible Combinations.

College credit hours or degree – as listed above.

Years of professional level experience – as listed above.

Combination 1

No college credit hours or degree.

10 years of experience.

Combination 2

30-59 semester or 45-89 quarter credits.

9 years of experience.

Combination 3

60-89 semester or 90-134 quarter credits (AA degree).

8 years of experience.

Combination 4

90-119 semester or 135-179 quarter credits.

7 years of experience.

Combination 5 

A Bachelor's Degree.

6 years of experience.

Combination 6 

A Master's Degree or higher.

4 years of experience.

Special Requirements/Conditions of Employment:
Must obtain and maintain a valid driver’s license.

Supplemental Information

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.


Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

 

• Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
• If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
• If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
• If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.  

Application Instructions:

It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

 

• A cover letter describing why you are interested in this position.
• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• A list of three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.  
 
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):

 

• Please be sure to remove private information such as your social security number, date of birth, etc.
• Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.

Additional Application Instructions for Current Ecology Employees:

 
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation: 

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. 

Other Information:

If you have specific questions about the position, please email Jim Pendowski at: Jim.Pendowski@ecy.wa.gov Please do not contact Jim to inquire about the status of your application.
 
To request the full position description: email careers@ecy.wa.gov

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Note: This recruitment may be used to fill other positions of the same job classification across the agency.