SOE Student Administrative Assistant
Through their work in this position, the student will become acquainted with the following Profiles of Undergraduate Learning:
· Communicator – Students will learn to become better communicators through building relationships with supervisor, the School of Education Faculty, Staff, Students, and the University Community through interactions involving research projects with SOE faculty. There is potential for students to be involved with faculty research and research presentations.
· Problem Solver – Students will practice critical thinking, evaluative and analytical skills through engagement the SOE community and the larger IUPUI community this includes answering student questions about programs in the SOE or being able to direct students to the correct faculty or staff member.
· Innovator – Students will learn the systems required for registration and process needed for student enrollment from interest to admissions. Students will help market the school while working with the Associate Dean and Assistant Deans around recruitment and retention, particularly in the space of social media.
· Community Contributor – Through the critical aim of the SOE, students will learn about the ways that the voices of socially marginalized and oppressed groups can be uplifted and centered, and how the mechanisms that oppress them can be dismantled.
Hourly Rate: $10 - 15 dollars an hour and up to 20 hours a week. Hours are flexible to meet class schedule obligations. Priority will be given to Federal Work Study Students
ESSENTIAL DUTIES AND RESPONSIBILITIES (assign % of time spent in each area)
· 10% Develop and maintain office forms and procedures and assist with administrative tasks.
· 25% Answer central telephone system and direct calls accordingly. Receive the public and answer questions, in person and by telephone; respond to inquiries from employees, citizens, and others, and refer, when necessary, to appropriate person, official, or department.
· 5% Operate listed office machines as required.
· 10% Prepare outgoing mail; sort and distribute incoming mail.
· 10% Duplicate and distribute materials.
· 20% Compose, type, and edit correspondence, reports, memoranda, and other material.
· 10% Assist public with the use of department facilities.
· 5% Maintain office supply inventory.
· 5% Other duties as assigned by supervisor.
To apply for this position, prepare the following:
· Updated resume
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, preferred (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
Necessary Knowledge, Skills and Abilities:
· Working knowledge of computers and electronic data processing.
· Working knowledge of modern office practices and procedures.
· Skill in operation of listed tools and equipment.
· Ability to effectively meet and communicate with the public.
· Ability to make independent judgments which have minor impacts on the organization.
Works under the close supervision of the Associate Dean Academic Affairs.
TOOLS AND EQUIPMENT USED
Telephone, computer (including Microsoft Office Suite), copy machine & fax machine.
· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms.
· The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· The work is performed primarily in an office setting. The noise level in the work environment is moderate.
· The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.