Executive Assistant in Miami, Florida
NANOV DISPLAY INC. is a systems integrator and hardware solution provider specializing in exterior and interior digital signage. The company is opening an executive assistant job position in its Brickell office.
Executive Assistant Job Description
An executive assistant's job description is to support the management of executives and their duties including:
- Helping coordinate meetings and calendars
- Compiling data to prepare papers or presentations
- Acting as a representative to their assigned executive
- Handling incoming and outgoing phone calls, emails, and correspondence for the executive
- Organizing the executive’s daily schedule and meetings, including booking meeting rooms as required
- Making travel arrangements
- Preparing presentations and reports
- Managing office documentation and organization
- Delegating administrative tasks to other secretarial or admin staff
- Performing administrative tasks to support daily business operations
- Providing logistic support
- Coordinating business communication with contractors, vendors, and suppliers
- Editing and organizing business documentation and filing system.
- Managing the office by coordinating with building management, performing inventory, ordering from suppliers, inter-office communication, and A/P and A/R data entry.
Workplace in Miami: 31 SE 5th St. CU201, Miami, Florida 33131
Office hours: 8:30 AM - 4:30 PM, Monday thru Friday, Part-time or Full-time
Skills & Experience:
- Proficiency in Microsoft Office - Word, Excel, and PowerPoint
- Excellent written and verbal communication
- Ability to organize, prioritize, and manage workflow
Educational Background: Marketing, Business Writing, Sales, English, Economics, Mathematics, Education, Graphic Design, Computer Writing
Physical Requirements/Work Environment:
- Ability to operate computers and other handheld tools.
- Exposure to typical office environment conditions and industrial building noise levels.
Please apply now by sending a resume and a cover letter that includes your available work schedule. For questions, please contact us via email at DahliaV@nanovdisplay.com or telephone call at (929) 489-3114