Administrative Associate - Account Payable Vendor Maintenance

• Setup new vendors following the proper review process per desktop procedures and set internal controls.

• Verify and manage all vendors bank routing & account information and documentation for audit purposes.

• Obtain, review, and retain W-9, W-8BEN forms.

• Monitor AP email inboxes.

• Open and scan invoices to the AP email inbox.

• Index AP invoices as needed.

• Ensure accuracy of TIN in supplier master database for 1099 reporting purposes.

• Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.

• Reconcile supplier statements and AP accounts as assigned.

• Maintain a regular and predictable work schedule.

• Establish and maintain effective working relationships within the department, the SBU/SSU and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.

• Perform other duties as necessary.

• High School diploma or equivalent plus 2 or more years of related experience.

• Each higher-level related degree, i.e., Associate’s, may substitute for two years of related experience Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.

• Basic knowledge with use of computers and MS Office (Outlook, Excel, Word) and Internet Explorer. 

• Good organization and communication skills and enjoy working in a team environment.

• Ability to be a team contributor and actively support a fast-paced team environment.

• Excellent data entry skills, accuracy and attention to detail, as well as the ability to work independently as needed.

• Willingness to work hours demanded during month and year-end accounting cycles.

• Ability to establish and maintain effective working relationships with internal and external customers. 

• Ability to multi-task and manage/prioritize multiple customer requests.

• Some knowledge of sales/use tax preferred.

• Ball Aerospace is a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Please remember that regardless of the legalization of marijuana in Colorado and other states, possession and use continues to be illegal under the federal Controlled Substances Act. This includes the use of some CBD products. A post-offer, pre-employment drug test is a condition of employment.  

• Work is performed in an office environment, laboratory, cleanroom, or production floor.