Deputy Contracts Officer - Contracts Specialist 2 - Permanent - *06656-23
DEPUTY CONTRACTS OFFICER
CONTRACTS SPECIALIST 2 (CS2)
Technology and Financial Management Program
Olympia, Washington – Thurston County
Oversee applications, negotiations, and management of Federal Grants
Chipmunk – Photo credit: Kim Chandler
Our Deputy Contracts Officer,
- Acts as the grants coordinator for grants as assigned by the Contracts and Purchasing Manager
- Performs final reviews of grant applications to ensure it meets grant program requirements.
- Submits grant applications through Grants.gov or other means as required by the grantor agency.
- Receives grant agreements and obtains all necessary signatures of parties to grant agreement documents and ensures the contracts management system has all details before requesting final WDFW approval.
- Ensures WDFW program managers and Fiscal staff are informed of their responsibilities under grant agreements, and that they comply with reporting and other terms contained in such agreements.
- Performs journey-level contract administration work with responsibility in the administration of all contract related functions that are required by law, rule or regulation.
- Prepares solicitations and coordinates the evaluation of bids and proposals.
- Works directly with WDFW program staff, the Department of Enterprise Services, the State Auditor and other state, federal, and local contract entities to ensure on-going compliance for all contractual documents.
- Conducts any required procurements and performs analysis of proposals for responsiveness and cost factors.
- Utilizes the state’s procurement announcement system (WEBS) to publish bidder opportunities.
- Coordinates procurement evaluations with program staff.
Work Setting, including hazards:
- Work will be performed in an office setting and may include telework opportunities.
- Office hazards include working under fluorescent light, repetitively entering data into computer, looking at computer monitor for long periods of time, sitting or standing for long periods of time.
- 8:00 a.m. – 5:00 p.m., Monday – Friday
- Flexible schedules may be allowed based on office needs
- Travel is occasional and infrequent
Tools and Equipment:
- Personal computer
- Regular interaction by phone, e-mail and in person with widely varied stakeholders
Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
- A Bachelor's degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics, or closely allied field
- Two (2) years of experience in negotiating, administering, or terminating government contracts, federal grants and contracts management, contract property acquisition and management, contract cost or price analyses, or contract compliance administration.
Note: A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the required experience and education.
CONDITION OF EMPLOYMENT:
WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.
Please note: Failure to follow the instructions below may lead to disqualification.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM:
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
UNION - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
- Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email@example.com.
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