FWS - Intramural Sports Assistant (Campus Recreation)

 

JOB DESCRIPTION

DUTIES & RESPONSIBILITIES:

 

The Intramural (IM) Sports Assistant position is one of the foremost individuals in supporting the Intramural Sports program. IM Sports is looking for a student to work in this role who ais teachable, dependable, motivated, displays a positive attitude, and demonstrates an effort to be an ambassador for the Intramural Sports Program. The Intramural Sports Assistant is responsible for working with their peers to provide a welcoming, safe, and enjoyable environment for all Intramural Officials and participants. They will be responsible for assisting with the oversight of daily program operations, marketing efforts, supervising IM officials, and officiating sports as needed.

 

*Please note that previous officiating experience is NOT required. Classroom and practical training will be provided prior to officiating. *

 

Job Requirements & Expectations:

·      Must be a currently enrolled student at Bellarmine University

·      Maintain regular office hours to work on tasks indicated under duties & responsibilities.

·      Attend all staff and sport- specific meetings/ training clinics.

·      Ability to officiate Intramural Sports as needed, including but not limited to constant movement up and down a field/court and continuous physical activity.

·      Work with fellow team members to set up events- this could include lifting sporting equipment up to 50 lbs.

·      Occasionally work in outdoor weather conditions (cold, wind, rain, etc.)

·      Excellent oral and interpersonal communication skills

·      Arrive prepared on time and dressed appropriately in uniform for all scheduled shifts.

·      Understand emergency/evacuation policies and procedures.

·      Have or be willing to obtain AED/ CPR/ First Aid training (offered through Campus Recreation & Wellness).

Duties & Responsibilities

·      Create and post content for IM Sports social media accounts.

·      Serve as main point of reference for social media interactions.

·      Assist in planning IM Sports one tournaments and special events alongside IM Sport Officials

·      Input IMleagues results and build brackets in IMLeagues as needed.

·      Take pictures of intramural activities, including league play and championship nights

·      Oversee fan of the week and official of the month initiatives

·      Serve as lead IM supervisor for at least one sport per quarter (provide guidance for new & returning IM Officals or participants with questions they may have)

·      Assist in the development and presentation of training materials to IM Officials

·      Work as an IM official for sports as needed.

o  Call all Intramural contests with complete honesty and integrity.

o  Enforce established rules during intramural competitions.

o  Run captain’s meetings and check that each player has appropriate equipment prior to each competition.

o  Handle on-site disputes involving player conflict and rule interpretation.

·      Possess knowledge of or willingness to learn about all Intramural game/activity rules and program policies.

·      Other duties as assigned.

Hours

·      The Intramural Sports Assistant must commit to working eight hours of office hours per week. Additional hours are available working as an IM Sports Official.

o  Approximately 90% of Intramural Sports hours of operation are outside the traditional workday.

·      Night and weekend hours are required. Intramural games and events are held on weeknight evenings (primarily Monday/ Tuesday/ Wednesday) between 4:30PM and 11:00PM and on Sundays between 12:00PM and 6:00PM.

·      The IM Sports Assistant is responsible for clocking in and out each shift and keeping up with their own hours.

 

ADDITIONAL FEDERAL WORK-STUDY DETAILS:

EMPLOYER

Bellarmine University

2001 Newburg Rd.

Louisville, KY 40205

 

HOURS PER WEEK

The number of hours per week a student should work is based on his/her total award, the department’s needs, and the student’s class schedule. Students are not to work more than 15 hours per week during the semester. To calculate hours per week, take your annual award and divide it by 30 weeks, and divide again by the student’s hourly wage. (Example: $2000/30/$10/hr = 6.5 hours per week)

 

PAY RATE

The hourly rate for campus positions is $10.00.

 

TIMEKEEPING SYSTEM

Bellarmine requires all work-study students to keep an accurate accounting of their hours worked. Timecards must be submitted by your supervisor on the web. At that time, your supervisor should review your hours worked and talk with you about any necessary adjustments.

 

All Bellarmine work-study students will use an electronic timekeeping system. At the beginning of your work shift, most students will sign on electronically at a computer, using your name and password. When you leave at the end of your scheduled time, you will sign out electronically.

 

Community service students will be required to fill out a paper timecard for the hours that are worked. Signatures from both the student and supervisor are required.

 

Careful review of timecards for accuracy and authenticity prior to signing is critical. FWS is a federally funded program, and fraudulent data is punishable by fine and/or imprisonment.

 

PAY SCHEDULE

Students are paid on a bi-weekly pay cycle. Paychecks may be picked up in the Business Office. Students may also elect to have 100% of their paychecks put on their student accounts to pay tuition, room, board and fees. Students desiring this option must complete the "Authorization to Withhold Work-Study Check for Payment of Tuition" form in the Bursar's Office.

 

DRESS CODE

Dress code is up to the discretion of each department. If the department requires public contact, the dress code may be stricter than departments with limited public contact.

 

TARDINESS/ABSENTEEISM

Work with the supervisor to establish a policy that works well for the specific office. Students should call 24 hours ahead for unexpected absences. Only three unexpected absences are allowed per semester. Failure to call a supervisor about an absence should not be tolerated. The third occurrence is cause for dismissal.

 

EVALUATION

Students will meet with their supervisor when they start to establish and define clear job and performance expectations that include reasonable goals. Supervisors will complete a mid-point and final evaluation each semester to provide guidance and feedback on job performance and progress toward goals. The student is required to participate in professional development training to educate and support their learning, skill development, and purpose as a student employee.

 

DISCIPLINARY ACTION/TERMINATION PROCESS

Students who are not performing their responsibilities will immediately be confronted verbally by the supervisor. If the behavior does not change, supervisors will document the offense in writing and provide the information to the student. On the third offense, the supervisor will contact the Financial Aid Office for guidance on how to proceed for termination.