Associate Analyst, Expense Budget, Strategic Services

The Department of Citywide Administrative Services’ (“DCAS”) Division of Energy Management (“DEM”) serves as the hub for energy management for City government operations. We develop the City’s annual Heat, Light, and Power Budget; manage the City’s electricity, natural gas, and steam accounts; help our agency partners identify and pursue energy-saving opportunities at their buildings; do energy efficiency and clean power generation projects across the City’s portfolio; and implement operations and maintenance (O&M) best practices.

DEM is tasked with leading the City’s efforts to reduce greenhouse gas emissions (“GHG”) by 80 percent by 2050 from a 2005 baseline (“80x50”). As part of the Climate Mobilization Act, the City also recently set new targets to reduce emissions from City government operations by 40 percent by 2025 (“40x25”) and by 50 percent by 2030 (“50x30”). To meet these goals, DEM is committed to collaborating very closely with our agency partners to help them achieve major emissions reductions in their buildings. We are actively working to provide them with the energy efficiency and clean energy project funding, project delivery vehicles, technical expertise, staff resources, strategic planning support, and data analytics that they need to succeed.

The Associate Analyst, Expense Budget will work within DEM’s Budget Group, under the guidance of the Deputy Director, Budget. The Associate Analyst will be charged with the following responsibilities:

1. Supporting the management of DEM’s programmatic and operational expense budgets: The person will support the management of DEM’s programmatic and operational expense budgets at a project, program, and business unit level. S/he will process purchase and encumbrance requests; track inter-agency transfers; monitor contract funding levels; process invoices and payment requests; forecast and record actual expenses at a budget code level and reconcile them against FMS; and recommend and initiate budget code modifications. The person also will maintain up-to-date DEM expense budget records.

2. Supporting internal and external expense budget coordination: The person will support the Deputy Director, Budget in coordinating with DEM staff, DCAS FBM, OMB, client agency budget staff, and external vendors on expense budget issues as needed. S/he will help prepare for regular budget status meetings to ensure that DEM staff and management remain fully apprised of spending.

3. Assisting with the development of expense budget procedures and tools: The person will work with the Deputy Director, Budget to develop new and refined procedures and tools to streamline expense budget planning and tracking. These tools include, but are not limited to, expense budget planning and tracking spreadsheets and standard operating procedures (SOPs).

4. Supporting the development of new needs requests and cost savings initiatives: The person will support the Deputy Director, Budget in the development and submission of financial plan new needs and savings proposals. They also will help with other related requests as needed.

5. Supporting overall budget analysis and reporting: As requested, the person will perform analyses and research assignments related to DEM’s budget. In addition, the person will help perform necessary budget reporting, including, but not limited to, providing updates to DEM management, and preparing Budget Hearing testimony.

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or

2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.

Special Note:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

The preferred candidate will bring the following skills and experience to this position:

• At least 2 years of City budget experience.

• Deep knowledge of FMS and high proficiency in Excel.

• Excellent written and oral communication skills.

• Strong quantitative and data analysis skills.

• Independent self-starter. Takes initiative; is tireless in follow-up; and overcomes all obstacles to complete the task at hand.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF

Please go to www.nyc.gov/careers or www.nyc.gov/ess for current NYC employees and search for Job ID #573779.

Please Note: Only permanent employees in the title and those that are reachable on the civil service list are eligible to apply.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.