Department Administrator
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Job Summary
Reporting to the Chair, manage the daily operations of the Department of Romance Languages and Literatures and participate in long-range planning to sustain the department’s teaching, research, and student advising missions. Develop and implement services, policies, practices, and systems to increase organizational effectiveness. Act as departmental personnel officer and primary source of information on all related policies and practices. Supervise all staff. Oversee department finances, provision of student services, faculty support, and coordination of programs and events. Supervise faculty search, appointment, and onboarding processes for new faculty, visiting scholars, teaching assistants, and fellows. Responsible for budgeting and monitoring appropriate use of all funds, including endowments, gifts, and sponsored awards. Advise faculty and students on potential funding sources for teaching, research, and professional development. Responsible for building issues and space allocation within the department. Oversee and organize print and digital publications and outreach efforts. Represent department on committees and working groups as necessary.
Position Description
Reporting to the Chair, manage the daily operations of the Department of Romance Languages and Literatures and participate in long-range planning to sustain the department’s teaching, research, and student advising missions. Develop and implement services, policies, practices, and systems to increase organizational effectiveness. Act as departmental personnel officer and primary source of information on all related policies and practices. Supervise all staff. Oversee department finances, provision of student services, faculty support, and coordination of programs and events. Supervise faculty search, appointment, and onboarding processes for new faculty, visiting scholars, teaching assistants, and fellows. Responsible for budgeting and monitoring appropriate use of all funds, including endowments, gifts, and sponsored awards. Advise faculty and students on potential funding sources for teaching, research, and professional development. Responsible for building issues and space allocation within the department. Oversee and organize print and digital publications and outreach efforts. Represent department on committees and working groups as necessary.
Basic Qualifications
Bachelor's degree with five or more years progressively responsible administrative and management experience.
Additional Qualifications and Skills
Excellent problem solving, communication, supervisory, financial, and organizational skills. Demonstrated ability to work well with diverse constituencies. Strong computer skills helpful. Prior familiarity with Harvard or other university setting helpful.
Additional Information
All formal written offers will be made by FAS Human Resources.
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.