Fund Portfolio Associate
Ensures administrative support for assigned MDTFs/JPs focusing on achievement of the following results:
- Prepare and facilitate signatures of standard Contribution Agreements (SAAs) and Memoranda of Understanding (MOU)
- Ensure timely set-up and update of GATEWAY pages of assigned MPTFs/JPs and related projects;
- Prepare requests for setting up new donor and implementing agency codes, and initiate requests for vendor profile creation;
- Maintain all relevant Fund files (hardcopy and e-copy on SharePoint);
- Update on a regular basis all clients contact database including donor information
Ensures programme support for assigned MDTFs/JPs focusing on achievement of the following results:
- Provide routine programmatic support to Fund Secretariats and other Fund stakeholders by responding promptly and efficiently to queries and requests;
- Create proposals and set up budgets in Atlas and route proposal and/or budget to Portfolio Manager for approval of award in MDTF1 / sending budget to KK;
- Assist in the preparation of documents for the annual consolidated reporting for all MPTFs / JPs and in ensuring the timely receipt of narrative and financial reports from Participating Organizations.
- Coordinate activities around project extensions and closure, including determination of unutilized funds and donor balances, and facilitation of donor refunds/transfer to new funds;
- Conduct review of the MDTF1 Funds and projects to maintain accurate status information in ATLAS (end date, budgets, active, inactive, operationally closed, and financially closed).
Provides finance support for the assigned MDTFs/JPs focusing on the following results:
- Assist in managing of donor commitments and tracking of receipt of donor contributions and track donor earmarks;
- Assist in monitoring and tracking project approvals, budget records, disbursements and statements of expenditure submitted by the Participating Organizations on an on-going basis;
- Lead authorizing reviews of Fund Transfer Checklist, including proper checking of the supporting documents for payments and follow-up on missing documentation;
- Prepare standard financial reports for inclusion in the annual consolidated progress reports for MDTFs / JPs.
Ensures knowledge sharing and facilitates knowledge building focusing on the following results:
- Contribute to office strategy and workplan development;
- Support in the organization of knowledge events on specific Funds/JPs or the overall MPTF Office portfolio;
- Synthesize lessons learnt and best practices related to specific aspects of portfolio administration.
Provides support to overall administrative and office management of the MPTF Office
- Generate timely ATLAS e-requisitions and receipts for specific Fund/JP related procurement;
- Focal point and/or alternate for programme related travel and office operations tasks.