Finance Assistant
Overview
AIR’s Contracts & Finance Operations team is currently looking for a Finance Assistant to join its innovative team. The position resides in the program finance unit and reports to the Finance Director of one of our divisions. In this role, you will provide financial and administrative support for moderately complex projects with some supervision. If you are excited to be part of a dynamic team and want to roll up your sleeves, this role is for you.
Candidates hired for the position have the flexibility to work remotely within the United States (U.S.) or from one of our U.S. office locations.
About AIR:
Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.
AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.
Responsibilities
The responsibilities for the position include:
- Support the financial set-up and close-out of projects.
- Review monthly financial reports and project financial records for inconsistencies and ensure all expenses are properly charged. Initiates transfer for mischarged costs.
- Enter information into the financial tracking system by working with Project Managers and Finance Analysts to ensure that labor and non-labor budgets, actual costs, and forecasts are accurate.
- Enter information into AIR’s budgeting & forecasting tool and staffing database, always ensuring the accuracy and completeness of the same for those projects supported.
- Assist in the development and maintenance of efficient financial filing and tracking systems for assigned projects.
- Perform general office tasks including photocopying, faxing, phone calls, email, and FedEx.
- Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on business needs.
Qualifications
Education, Knowledge, and Experience:
- Bachelor’s degree in Finance, Accounting, Business Administration, and Economics or a related field.
Skills:
- Effective communicator with the ability to work with individuals at all levels and from diverse backgrounds in a virtual work environment.
- Demonstrated ability to work well independently, and collaboratively as needed, while prioritizing multiple objectives and projects to consistently meet established timelines.
- Strong analytical, critical thinking, customer-focused and problem-solving skills.
- Demonstrated ability to deal with confidential information, and accounting systems (preferably Deltek Costpoint, QuickBooks, and Cognos analytics), including experience with large data sets and complicated budgets.
- Proficient in using standard Microsoft 365, including OneDrive, SharePoint, Excel, Word, PowerPoint, and Adobe Acrobat Pro.
Disclosures:
Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.
All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.
AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.