Accounts Payable Coordinator
The Accounts Payable Coordinator is responsible for reviewing and entering all vendor invoices and internal requests for payment in an accurate and timely manner with moderate supervision. In this role you will work closely with vendors and internal contacts to resolve payment issues. This role is responsible for efficiently maintaining assigned files and systems.
This role is open to a hybrid work schedule after initial training period.
You will be responsible for:
- Handles expense invoices which include matching invoices to purchase order and packing slip. Verifies invoice quantities, pricing and correct state/sales use tax. Routes information to the appropriate individual or works with other departments to gain approvals or resolve discrepancies and enters into computer system.
- Handles inventory invoices which include matching invoice to packing slips, and purchase orders. Compares quantity and pricing to P.O. and routes information to appropriate individual to process or works with other departments to verify and discrepancies and enters into computer system.
- Ensure that data input is complete, accurate and complies with department policies and procedures.
- Minimizes expense by processing invoices in a timely manner and taking advantage of discounts offered by suppliers.
- Verify vendor information on the invoices against the vendor screen information. Follow prescribed procedures to initiate necessary changes to vendor screen information such as address, term, and special note changes. Request setting up of new vendors and divisions.
- Handles all vendor, employee and internal inquiries regarding invoices and/or payments.
- Maintains company and employee confidence by keeping information confidential.
- Performs other accounting functions as necessary.
- Contributes to team efforts by accomplishing related results in a cooperative and supportive manner. Supports team environment by working to attain overall departmental goals.
- Performs duties within the Company’s business conduct guidelines.
- Perform all other duties as assigned.
Required Experience
- High School Diploma or GED
- 1 year of prior experience within accounts payable or equivalent.
Preferred Experience
- Associate degree in accounting
- Previous office work experience
- 1 year of experience with Microsoft office, internet & accounting software
Skills
- Detailed-oriented individual who strives for accuracy
- Knowledge of basic accounting principles, ability to comprehend A/P procedures
- Good mathematical skills
- Organizes effectively and efficiently
- Demonstrates the ability to maintain stable performance under stressful conditions
- Must possess excellent written and oral communication skills
- Ability to read and comprehend complex instructions, comprehensive correspondences, and memos.
- Confidentiality is critical.
- The individual must be able to handle multiple deadlines efficiently.
- Fine finger dexterity is required, 10-key by touch
- Ability to maintain a courteous, businesslike manner when interfacing with outside contacts and other employees
- Ability to use good judgement and common sense when interfacing with outside contacts and performing job functions
- Analytical ability