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Faculty Affairs Administrator 1, Psychiatry and Behavioral Sciences

The Department of Psychiatry and Behavioral Sciences at the Stanford University School of Medicine is seeking a Faculty Affairs Administrator 1 to work under supervision following defined procedures to provide administrative support focusing on transactions and processes for faculty appointments. The Faculty Affairs Administrator would be expected to support faculty search recruitment activities and assist with faculty interview scheduling. This individual will work as part of an integrated team of faculty affairs administrators and serve as a contact to departmental faculty on sabbatical and professional development leaves and to potential faculty applicants. The Faculty Affairs Administrator would also be responsible for assisting in the assembly and drafting of appointment and promotion files therefore strong written skills are essential to the success of this position.

The Department of Psychiatry and Behavioral Sciences of Stanford Medicine has a great tradition of fundamental science, translational and clinical research, subspecialty expertise, multidisciplinary education, and influential leadership. The overarching aim of creating a better future is predicated on our shared pursuit of discovery across the basic, translational, clinical, and population sciences and on our collaborative efforts to translate new knowledge in our training of scientists and expert clinicians, in supporting the careers of outstanding faculty and learners, and in addressing the needs of communities, local and global.

  • Previous experience working in faculty or academic affairs at Stanford or another academic institution
  • Strong organizational and written skills

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft Office suite.
  • Effective communication skills.
  • Demonstrated ability to act with tact and maintain confidentiality.
  • Experience with complex schedules and planning.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Occasional extended hours.
  • This position will be considered remote; however there may be times throughout the year where the position would be required to go on-site.

The expected pay range for this position is $47,000 to $80,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

** - COVID VACCINE COMPLIANCE: Stanford University requires all faculty, staff, postdocs, and students coming on-site to work at a Stanford location to be fully vaccinated for COVID-19. If you are offered and accept a position with the Department of Psychiatry and Behavioral Sciences, proof of vaccination documentation must be provided upon hire and all members of the department are expected to comply with all appropriate safety protocols.