Executive Assistant to the Publisher
Position Description
Cold Spring Harbor Laboratory Press, a publisher of books and scientific journals, is seeking an Executive Assistant for the Office of the Publisher. This is a pivotal position in the organization that requires frequent, independent, collegial interactions with authors, editors, collaborating organizations, Press colleagues in multiple locations, and the Laboratory’s research, education, and administrative staff.
Position Responsibilities
The responsibilities include but are not limited to:
- Providing administrative support for the Press Director, Assistant Director, and Finance Director, including the arrangement and management of online and in-person meetings, and preparation and coordination of presentations in print and online
- Participating in the initiation of new publishing projects; the management of contracts with authors, editors, freelancers, and business partners
- Handling interactions with foreign publishers concerning translation rights and royalties
- Managing copyright and permissions on behalf of the Press
- Maintaining archives of Press publications
- Fostering the inclusive, communicative culture of the Press through personal interactions, staff outreach, and arrangement of social events
Position Requirements:
- Associate’s degree required, Bachelor’s degree preferred
- Sound administrative experience with first-class organizational skills and attention to detail, particularly if gained in an editorial, production, or marketing publishing environment
- Proven expertise in Microsoft Word and Excel and aptitude for learning other digital tools as required
- Excellent written and oral communication skills, with awareness of discretion and confidentiality when necessary
- Ability to work collegially in a team but with independent judgment and sensitivity
- High energy and a positive, mission-oriented attitude
- An interest in biomedical science and how it’s communicated
Supplemental Information
Compensation and Benefits:
Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, a range of recognition, wellness programs and access to an affordable and licensed on-site childcare center. Visit our CSHL Benefits site to learn more.
How to Apply:
For immediate consideration, candidates should create an account and apply to the position found here: https://www.schooljobs.com/careers/cshl/jobs/3943861/executive-assistant-to-the-publisher?sort=PostingDate%7CDescending&pagetype=jobOpportunitiesJobs
Position ID: 00234
Environment:
Cold Spring Harbor Laboratory is a world-renowned research and education institution recognized internationally for its excellence in fundamental areas, such as cancer, neuroscience, plant biology, genomics, and quantitative biology. The Laboratory has long been recognized as a place for nurturing young scientists, with post-doctoral researchers being an integral part of the discovery process. The Laboratory offers a warm, collegial, and collaborative work environment in a beautiful location about one hour from New York City.
You are required to be fully vaccinated for COVID-19 as a condition to your employment at the Laboratory. You will be required to provide proof of your vaccination on your first day of employment. For those individuals, who are unable to receive a vaccine due to access issues, they will be expected to receive the vaccine upon arrival in New York.
CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor