Accounting/Administrative Assistant

Under the supervision of the Accounting Technician, the Accounting/Administrative Assistant is responsible for performing tasks and projects related to the Union Business Office.

·       Assists in entering and preparing payroll reports and time card adjustments

·       Reconciles and maintains receivables and prepares monthly reports

·       Maintains bank account register to ensure adequate funds are available

·       Mails and delivers invoices

·       Process deposits and apply payments in PeopleSoft

·       Assists in researching data required for reports to the CSU system office, auditors, and state and federal agencies, and preparing responses for signature

·       Assists in counting and reconciling the vault as needed

·       Assists in verifying accounts payable checks prepared by University Accounting for accuracy

and mailing them to vendors

·      Responsible for developing a thorough knowledge of the policies and procedures of the

auxiliary system of the CSU as it relates to the department

·       Assists with the completion of various projects assigned to the Associate Executive

Director/Director of Financial Services

·       Prepares routine correspondence as necessary

·       Assist in maintaining and updating files for payment documents, invoices, accounts

receivable, and correspondence and gathers and collates records as requested

·       Locates files or reports as requested by supervisors or others

·       Processes, copies, and files documents and records as required for record-keeping and purge

files according to procedures

·       Accurately perform arithmetical calculations, including decimals and percentages

·       Accurately file alphabetically, numerically, and chronologically  

·       Currently enrolled Cal State LA student with a minimum of 6 undergraduate units and a minimum G.P.A. of 2.0, or graduate student with at least 4 graduate units and a minimum Cal State LA cumulative G.P.A. of 3.0.

·   Willingness to work with an ethnically diverse and culturally pluralistic student

      body and staff

·       Willingness to provide effective customer service promptly and courteously

·       Ability to respond to walk-in and other inquiries

·   Ability to meet deadlines, adjust to changes in workloads and assignments

·       Ability to learn and utilize desktop applications and office equipment as needed

·       Proven organizational, interpersonal, and communication skills

·       Cash Handling experience preferred