Budget and Operations Manager

About our Agency

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The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of New York City’s children and families by providing child welfare, juvenile justice, and early care services. In child welfare, ACS contracts with private nonprofit organizations to support and stabilize families at risk of a crisis through preventive services and provides foster care services for children not able to safely remain at home. Each year, the agency’s Division of Child Protection responds to more than 50,000 reports of suspected child abuse or neglect. In juvenile justice, ACS manages and funds services including detention and placement, intensive community-based alternatives for youth, and support services for families. ACS is also a key part of NYCs early childhood and education continuum, providing child care assistance to thousands of child welfare involved and low-income children so they can access safe, affordable, quality care.

Job Description

Business Title: Budget and Operations Manager

Civil Service Title: ASSOCIATE STAFF ANALYST

Division/Work Unit: Satterwhite Academy (DPPM)

Proposed Salary Range: $ 70,611.00 - $ 81,203.00 (Annual) 

The Division of Policy, Planning and Measurement (PPM) supports the ACS program divisions with research and data analytics; quality assurance and continuous quality improvement; policy and program development; project management; workforce training and professional development; and contract agency performance monitoring.

Reporting to the Senior Director of Training and Workforce Development, the Budget and Operations Manager will be devoted to tracking the spending of the ACS Workforce Institute’s significant budget, including ACS’ Memorandum of Understanding (MOU) with the City University of New York (School of Professional Studies and the Hunter College Silberman School of Social Work) and the ACS Scholarship Program. The position will provide monthly reports on spending needs, trends, and planning, as well as budgetary support and coordination for the Office of Training and Workforce Development. The position will provide budgetary support to the Office of Training and Workforce Development leadership, ACS stakeholders, and CUNY consultants to assure fiscal responsibility and communication.

Responsibilities of this position include:

• Managing all budgetary activities being done on behalf of the Office of Training and Workforce Development in partnership with the leadership and ACS Finance.

• Supporting the budgeting and spending of all resources toward the visioning, planning, realization, feedback and buy-in activities of the department from work plan development through complete implementation of deliverables.

• Providing hands-on budgetary support to the Office of Training and Workforce Development leadership team.

• Overseeing the budgeting and spending of funds through the ACS MOU with CUNY, working directly with fiscal departments at ACS and CUNY.

• Overseeing the budgeting and spending of funds for the ACS Scholarship Program.

• Preparing monthly reports on OTPS and Personnel spending to date, including updating all agency-required spread sheets.

• Liaise as the primary contact between ACS program divisions and CUNY to ensure ongoing oversight and management of consultant contracts.

• Managing the spending activities of the department’s physical space needs and handling facility-related requests, including furniture, equipment, IT needs and any facility-related costs.

• Managing the Senior Director’s P-Card, assuring compliance with all regulations and tracking records.

• Attending meetings with leadership in the Office of Training and Workforce Development, at ACS, and at CUNY as required and necessary to fulfill the financial needs and requirements of the department and to support the timely meeting of deliverables, as well as any additional meetings and trainings as indicated.

• Supporting the onboarding of new hires ensuring that move matrices are submitted and staff have access to their assigned IT equipment (phone, computer, etc.) and are equipped with supplies.

• Coordinating with the Division of Policy, Planning, and Measurement Manager of Business Operations regarding staff needs (i.e. supplies, technical support, etc.).

• Providing support as needed to the broader Strategy, Planning, and Oversight team as needed.

Preferred Skills

The preferred candidate should possess the ability to work on multiple projects effectively and efficiently, both independently and collaboratively within a team. Excellent budget tracking skills and fluid comfortability developing and working with Excel and on financial spread sheets required. Excellent oral and written communication stills, strong organizational skills and attention to detail as well as a commitment to a collegial workplace are preferred. The candidate should be adaptable and flexible to changing environments, as well as open to new ideas and feedback, and have an orientation towards participatory culture, racial equity, and being strengths-based.

Experience, Skills & Education

 

Minimum Qualification Requirements  

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee

benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or

2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in “1" above.

How to Apply:

APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE OPTIONS BELOW:

For current city employees, go to Employee Self Service (ESS), Recruiting Activities, Careers and search for Job ID#548081.

For all other applicants go to www.nyc.gov/careers and search for Job ID#548081. Click on the "Apply" button.

If you do not have access to a computer, most public libraries have computers available for use.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.