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UNHCR Administration Intern

The role provides clerical and technical assistance to the UNHCR office under the overall supervision of the Head of Unit to ensure that routine services and activities within the administration field are properly implemented. Subject to the nature of the assignment, he/she will receive regular guidance from other colleagues within the unit. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The nature of certain tasks requires discretion and confidentiality as per UNHCR standards and practices. The incumbent’s workload and the assignments will remain under the direction of the supervisor.
Duties and Responsibilities
• Assists in maintenance of financial records, budget monitoring systems.
• Working with Senior ICT Associate to upkeep the ICT systems and equipment.
• Assist with official travel requests.
• Prepares reports as scheduled and special reports as required for inventory, budgeting, and analytics. Assists in requisitions of office equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory needs.
• Performs other duties as required.
Qualifications and Experience:
While not being a formal requirement, any relevant experience will be taken into account in the selection of interns. Candidates should furthermore demonstrate the following skills:
• Analytical and drafting skills.
• Good oral communication skills.
• Understanding of UNHCR’s Mandate.
• Knowledge of ICT standards and good level of ICT proficiency.
• Ability to work independently with minimal supervision, as well as within a team.
• Good time management skills.
• Fluency in English required. Fluency in a second language, such as Spanish, French or Arabic preferred.
Intern Expectations:
Interns will participate in a range of activities within the ICT and Admin Units. Intern will become familiar with the daily task of related matters in a large humanitarian organization. The overarching objectives of the internship – from the perspective of the intern – are (i) to gain a deeper knowledge of the work of UNHCR, as well as of the frameworks governing the organization’s interventions, rules and regulation and (ii) to practice and develop analysis skills and other professional working skills, such as project and time management, prioritization, teamwork, presentation skills, etc. The work of the interns is not confined to a single project as may be the case in other internships, since interns are involved in all aspects of our work. The engagement also includes some elements of routine tasks.