Pandemic Renewal Administrative Specialist, Limited Duration
We are hiring a Pandemic Renewal Administrative Specialist (AS2) with the Office of Teaching, Learning, and Assessment. This will be a full-time, Limited Duration position expected to end June 30, 2023; however, the position may be extended pending funding approval. Limited duration appointments are benefits eligible. This position is represented by the SEIU.
This position is eligible for a flexible hybrid remote work schedule. This role is ideal for those seeking more work/life balance with the ability to work a hybrid of both office and remote work environments. The duties of this position will be performed remotely as well as at our central office in Salem, the Public Service Building. The ability to report to Salem is required on an as-needed basis when the business or operational needs are dependent on onsite activities.
This monthly base salary range before PERS is $3,398-$5,148.
A little about The Oregon Department of Education and The Office of Teaching, Learning, and Assessment (OTLA):
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all youth have access to and benefit from a world-class, well–rounded, and equitable education system.
The Office of Teaching, Learning and Assessment (OTLA), where this position lives, will provide a supportive onboarding process, expect and allow for a learning curve on many aspects of the position, and will dedicate resources to support your learning in all areas. We support and motivate staff to learn and innovate in a culture of care. As part of OTLA, you will cultivate your passion and commitment to our shared equity work for Oregon’s students!
What you will do!
As an Administrative Specialist with OTLA, you will have the opportunity to work with Oregon’s communities, Tribes, education partners at the national and local level, and community partners to support equitable opportunities for Oregon students. Come be the heart of the action and support ODE’s work in service to students across the state and engage Oregon’s communities so they can thrive. Make a difference that is both measurable and meaningful!
This position will administer guidelines and publications, provide project monitoring support, and perform administrative research, analysis, and evaluation in support of the design, maintenance, and continuous improvement of internal procedures and the provision of professional learning opportunities and resources for education and community partners in Oregon.
A day in the life:
- Establish and maintain procedures to coordinate program activities and supporting documentation.
- Track progress toward milestones, utilizing project management tools (e.g., Smartsheet) to accomplish program goals and objectives.
- Interpret rules and regulations and provide information, advice, and direction to agency staff, the public or other State, local, or Federal agencies to assist them in carrying out assigned activities, achieve compliance, resolve problems, or determine an appropriate course of action.
- Monitor and document procurement activities and support contract and grant administrators, in coordination with staff from ODE’s procurement office.
Click here to view our Position Description for the Pandemic Renewal Administrative Specialist
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits:
At the Oregon Department of Education, we pride ourselves on creating an inclusive, collaborative and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners and school leaders.
Our benefits include:
- Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
- Paid days off –
- 11 paid holidays per year
- 3 additional paid "Personal Business Days" per year
- 8 hours of sick leave accumulated every month
- Progressive vacation leave accrual, starting at 10 hours per month, with increases every 5 years
- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
- Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you have a desire to make a difference in the lives of Oregonians, apply today!
What are we looking for?
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
an equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Desired Attributes:
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
- Fluency with office applications (e.g., Microsoft Office products, Smartsheet, Adobe, Zoom, Microsoft Teams, GoTo Meeting) and experience in applying web technology as a communication tool
- Strong comprehensive writing skills
- Strong organizational and project management skills and ability to manage multiple priorities
- Ability to establish effective relationships with a variety of partners and community groups representing diverse perspectives
- Knowledge of local, state, and federal programs
- Experience providing advice or technical assistance to school districts, tribes, community groups or the public
- Experience with grant and contract management
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
To apply:
Please attach the following documents in the “Resume / CV” section of the application:
- Resume
- Cover Letter stating why you are interested in this position and addressing your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages)
After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process. (Please see below in Helpful Information).
Additional Information:
- Salary Range: The range listed above is shown as monthly earnings, and is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
- Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
- The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.
- Representation: This position is SEIU represented.
- Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.
- Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
- External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
- Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.
- Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
- Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.
Helpful links and contact information:
- Learn more about ODE
- Understanding the State Application Process
- Help & Support webpage
- Learn more about Oregon
- For additional information, you may contact us by e-mail at ode.jobs@state.or.us.
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.