Clerical Support Specialist
Office Specialist 2 – Clerical Support Specialist
Oregon Department of Transportation
Driver & Motor Vehicle Services Division – Program Services Group
Budget & Legal Support Section
Salem
Salary Range:
$2,823 - $4,073
The role:
Put your clerical and decision making skills to work by joining our team that assists the Budget & Legal Support Section and Driver Programs Section at DMV. In this dynamic position, you will serve as the point of contact between these two sections and other DMV service groups, state agencies, private businesses and the general public. You will also be the primary clerical assistant which includes helping with invoice intake and processing. Join our team, apply now!
We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments, visit our Social Equity website.
A day in the life:
- Organize and maintain electronic and hard copy filing systems for all section records.
- Maintain office equipment and order office supplies.
- Track maintenance and repairs for the section’s assigned vehicles.
- Assist managers with the recruitment process which includes scheduling interviews, coordinating the scoring of applications and assisting in onboarding new employees.
- Coordinate updates to position descriptions.
- Maintain current emergency contact information and remote work agreements for staff.
- Analyze, authorize and prepare invoice payments.
- Coordinate newsletter, forms, publications and resource materials.
- Maintain calendars for staff, schedule meetings and appointments, make travel and meeting arrangements and assist with travel expense claims.
- Take meeting minutes and distribute them to attendees.
- Work is performed in an office environment and may require infrequent in state travel.
- To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
What’s in it for you:
- Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Click here to learn about working at the Oregon Department of Transportation.
- Live, work and play in Salem, Oregon!
What we need:
- Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
OR
- An associate's degree;
OR
- Graduation from a private school of business with a certificate AND one year of general clerical experience.
What we’d like to see:
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
- Excellent organizational skills and the ability to track multiple work items with competing deadlines.
- Excellent written communications skills.
- Experience processing applications with multiple qualification requirements.
- Ability to use office equipment and programs including fax machines and Microsoft Office Suite.
- Experience working with a team of diverse professionals with various backgrounds and responsibilities.
Learn more and apply:
This recruitment closes at 11:59 p.m. on 10/06/22.
Click here to learn more and apply! Please note that we can only accept applications through our website.
ODOT is an Equal Employment Opportunity and Affirmative Action Employer