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The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.
 
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.
 
This is a highly responsible and professional position that will serve as the Government Analyst II – Grant Fiscal Coordinator within the Grants Development & Management Unit. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented. 
 
Specific Duties and Responsibilities include:
  • Monitors overall discretionary grant budget and fiscal operations to ensure effective management and compliance with the grant award.
  • Reviews financial transactions related to contract and grant accounts and purchase orders.
  • Reconciles records of expenditures to ensure all invoices and supporting documents are accurate in the Florida Accounting Information Resource (FLAIR), Financial Information System (FIS), and MyFloridaMarketPlace (MFMP).
  • Work with Budget and Finance and Accounting to resolve issues that impact encumbrances and expenditure errors. 
  • Provide periodic fiscal reports to Grant Project Director and other leadership to keep abreast of grant fiscal activity.
  • Review and update grant reports for accuracy to be submitted to SAMHSA in accordance with grant requirements.
  • Performs other duties as assigned.
Knowledge, Skills and Abilities required for the position:
  • Knowledge of the methods of data collection and analysis.
  • Knowledge of basic management principles and practices.
  • Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices.
  • Ability to organize data into logical format for presentation in reports, documents and other written materials.
  • Ability to conduct fact finding research.
  • Ability to utilize problem-solving techniques.
  • Ability to work independently.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Knowledge of fiscal software programs.
  • Knowledge of commonly used software, such as Word and Excel
  • Knowledge of administrative principles and practices.
  • Knowledge of the principles and techniques of effective communication.
  • Ability to use excel and pivot tables.
  • Ability to evaluate and analyze financial data relating to grants.
Minimum Qualifications:
  • A bachelor's degree from a college or university is preferred and four years of professional behavioral health experience, experience in health care, program planning, program research, program evaluation.
  • A master's degree from a college or university can substitute for one year of the required experience.
  • Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.
  • Two years FLAIR experience or comparable financial management systems experience.
Preference will be given to applicants who have:
  • At least 3 years of experience in managing federal grants in excess of $50 million.
Benefits of Working for the State of Florida:
  • Health insurance
  • Life insurance: $25,000 policy is free plus option to purchase additional life insurance
  • Dental, vision and supplemental insurance
  • Retirement plan options, including employer contributions
  • (For more information, please click www.myfrs.com)
  • Nine paid holidays and one Personal Holiday each year
  • Flexible Spending Accounts
  • Opportunities for career advancement
  • Tuition waiver for public college courses
For a more complete list of benefits, visit www.mybenefits.myflorida.com

DCF EMPLOYMENT DISCLOSURES
US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.
RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.