Accounting and Finance Professional

Who We Are

What Your Key Responsibilities Will Be

• Supervise the financial operations of APS/FISKE/SBO and manage all general, auxiliary, gift, equipment and R&R funds.
• Plan annual special project budgets (full dome theater upgrades, new exhibits, telescope support, etc.) in collaboration with the Chair and monitor expenditures.
• Gather funds from campus contributors, including: provost, grad school, college of arts & sciences, other academic and research programs including Advisory Board when in place.
• Assist APS Chair with negotiations to renew MOUs with financial commitments.
• Monitor agreed departmental administration indirect cost recovery (DAICR) splits for projects shared with other Departments and Institutes on the Boulder Campus. Examine annual DAICR Reports to be sure percentage splits match agreements and update if incorrect; make sure all grants are included for JILA and CASA affiliated faculty and researchers and the accurate allocation is made to the department; monitor use.
• Acquire recruitment funds to support faculty searches; after the search is completed, process moving reimbursements for new faculty. Gather funds from contributors for faculty startups based on the agreed allocation formula. Manage faculty startup accounts, ensuring they are funded in accordance with the terms of their respective agreements.
• Colloquium budget appropriation in consultation with the chair; ensure allocation covers travel and room accommodations, associated official functions/meals.
• Grant management (sponsored research, campus awards, etc.) - budget preparation, monitoring; assisting PI. Supervise spending of education grants against established budgets. Advise Chair, PI, and FisKe Director regarding alternatives and recommended solutions related to solvency and expenditure issues.
• Provide oversight for all accounting, purchases, and payroll functions to ensure compliance with approved budgets and policies, procedures, rules, and regulations.
• Represent the departments with regard to assessing and communicating the financial implications associated with existing or proposed policies, procedures, rules, or statutes.
• Prepare regular finance reports for presentation to leadership, including recommendations for future spending and managing department long term debt. Coordinate similar reporting to PIs of grants.
• Compile information requested by the campus budget office or others. Serve on internal and external ad hoc and standing committees, as needed.

• Ensure appropriate funding distribution, particularly for positions with grant funding.
• Process Payroll Expense Transfers (PETs) as needed to correct funding.
• Work with the HR Service Center (HRSC) to ensure appropriate staff/personnel setup, funding, and pay.
• Additional Pay, Honoraria, Scope of Work/Contractor, Recognition, Award Payments.

• Monitor and analyze revenue transactions for Fiske's auxiliary operations and APS' internal service center (telescope user feeds).
• Assist Fiske with establishing rates, projecting revenue.
• Reconcile all credit cards, invoices, A/R, and A/P transactions.
• Create and process invoices for APO user fees.
• Analyze operations for programmatic and fiscal efficacy and implement changes.

• Responsible for CU Marketplace POs, SPOs, and related activity for APS, Fiske, and SBO. Manage invoice payments against POs/SPOs by ensuring unit approval to pay is authorized and receiving in CU Marketplace has ben completed. Investigate and resolve discrepancies. Ensure payment accuracy and compliance with University controls.
• Work closely with faculty and staff to reconcile procurement card expenses to ensure appropriate receipts and documentation are provided. Monitor expenses and allocations to identify procurement card user training needs and develop materials to address those needs.
• Answer accounting and procurement policy questions by referring to and interpreting appropriate policies and procedures. Evaluate requests per federal, state, university and campus policies, and decides on most appropriate means of purchase.
• Responsible for all necessary documentation before travel occurs, assisting with preparing reimbursement documents, and adhere to CU Travel Accounting guidelines.
• Retrieve receipts and other documentation for review and approval.
• Maintain accurate cardholder records, update profiles (e.g. approval structures) as needed. Collaborate with purchasing agents, vendors, and staff to facilitate purchasing.
• Conduct problem resolution to avoid after-the-fact purchasing situations.

What You Should Know

What We Can Offer

Benefits

Be Statements

What We Require

• A bachelor’s degree and one year of professional level experience in a payroll, accounting, grant management, or finance related role.
• Note: A combination of education and relevant experience may substitute for the degree on a year-for-year basis.

What You Will Need

• Digital literacy with Microsoft Office Suite.
• Excellent customer service.
• Excellent written and oral communication skills.
• Strong analytical, problem-solving and interpersonal problem-solving skills.
• High degree of professionalism and ability to maintain confidentiality.
• Capability to work effectively in a working environment with multiple interruptions.
• Ability to build and maintain positive and cooperative working relationships.
• Ability to work independently and as a member of a team.
• Organizational skills and ability to manage multiple intricate priorities.

What We Would Like You To Have

• Three + years of professional level experience in a payroll, accounting, grant management, or finance related role.
• Knowledge of Cognos/M-Fin, HCM, Peoplesoft and/or similar software.

Special Instructions