OSIII All HCAO Areas
OPENING DATE: 07/05/22
CLOSING DATE: 07/07/22 11:59 PM Central Time
JOB TYPE: Full-time
LOCATION: Downtown Minneapolis, Minnesota
DEPARTMENT: County Attorney's Office
Put your administrative support skills to work in the Hennepin County Attorney's Office in the role of an Office Specialist III. Experience providing excellent customer service with the ability to handle sensitive and challenging issues tactfully is greatly valued in one of the largest law firms in the Twin Cities.
Location and hours:
Work hours will primarily be 8 a.m. to 4:30 p.m. The position's location is dependent on vacancy and could be at any of the following:
- Hennepin County Government Center located in downtown Minneapolis at 300 S. 6th St., Minneapolis, MN 55487
- Hennepin County Public Health Building located in downtown Minneapolis at 525 Portland Ave, Minneapolis, MN 55415
- Hennepin County Family Justice Center located in downtown Minneapolis at 110 S. 4th St., Minneapolis, MN 55401.
About the position type:
The list of candidates created from this posting will be used to fill permanent, full-time, benefit-earning Office Specialist III positions in all HCAO divisions.
These positions are internally classified as an Office Specialist III.
Click here to view the job classification specification.
Effective September 1, 2021, all new job offers are conditional based on the candidate being fully vaccinated for COVID-19. “Fully vaccinated” means 14 days after receiving the second dose in a two-dose vaccination series approved by the U.S. Food and Drug Administration (FDA) on a full or emergency-use basis, or 14 days after receiving a single-dose vaccine approved by the FDA on a full or emergency-use basis. After a conditional job offer is made, the candidate must show proof of full vaccination prior to their start date. A COVID-19 vaccination card from the Center for Disease Control and Prevention (CDC), a vaccination record from your doctor’s office or a personal digital vaccination record constitutes sufficient “proof.” The candidate must also attest they are vaccinated by completing a form on the first day of employment. Reasonable accommodations to this vaccination requirement will be considered upon request by a candidate for medical or religious reasons as required by applicable law.
In this position, you will:
- Sort and distribute mail, files, and other case information.
- Draft letters, memos, and complete legal documents; draft and e-file orders.
- Maintain, monitor, and track various databases, gathering information, performing data entry, and sharing information with various attorney, court, and County offices in-person, via email, and phone.
- Manage various court related calendars.
- Assist with trial support duties, including deliveries to courtrooms and set up of equipment.
- Work with other system partners in scheduling court consults.
- Prepare various documents, including internal and external data reports, various legal documents, and calendar invites.
- Answer a multi-line phone and greet guests.
Need to have:
- One of the following:
- Two years or more of office clerical experience.
- 18 months or more of office clerical experience and completion of the Office Specialist Pathway Training program or the Healthcare Clerical Pathway Training program.
- One year or more of office clerical experience and completion of the Human Services Pathway Training Program.
- Note: Education may be substituted for experience on a month for month (3 semester credits = 1 month) basis.
Nice to have:
- Performing records management functions in electronic databases.
- Working with client records containing highly confidential data and handling by specific security protocols.
- Answering a multi-line phone system.
- Using excellent skills in various databases and software such as Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
- Ability to:
- Use strong attention to detail, well organized, and able to handle multiple tasks, deadlines, and requests utilizing appropriate time management skills.
- Provide excellent customer service skills with the ability to conduct oneself professionally and handle sensitive and difficult issues in a tactful manner, particularly issues of a confidential nature.
- Take directions, be a self-starter, and work independently without constant supervision.
- Proofread numbers, correspondence, and other written materials for spelling, grammar, and format accuracy.
- Communicate effectively both verbally and in writing.
- Respect cultural differences and provide culturally appropriate services.
About the department:
The mission of the County Attorney's Office is to serve justice and public safety through our commitment to ethical prosecution, crime prevention, and through innovative and reasoned client representation.
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.
Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at www.hennepin.us/employees.
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
Your future. Made here.
This posting may be used to fill current and future vacancies.
This position may have access to systems or other documentation that contains HIPAA data.
Invitations to interview will be based upon an assessment of education and experience.
Final candidates may be required to complete a drug test and/or background check.