Artistic & Management Associate

Status: Full Time/ Regular/ Exempt

Reports to: Artist Director and Managing Director

Salary: $42,300 + Benefits (Medical, Dental, 401(k), Long Term Disability, paid vacation time)

 

·  Act as primary coordinator of annual season planning process, including obtaining and distributing scripts under consideration and providing an ongoing list at all meetings with play details and meeting notes.

·  Assist Associate Artist Director in preparation of Symposia for each play in the season. Communicate with guest speakers to arrange travel, tickets, and all other accommodation.

·  Distribute season’s scripts for reading by staff members and for use in casting process.

·  Assist with the scheduling of any local or non-union auditions with Associate Producer.

·  Maintain the AD & MD’s calendar and schedule meetings for AD & MD with staff, Board members, donors, artists, and other Playhouse connections as requested

·  Manage the day-to-day operation of the AD & MD’s offices including, but not limited to answer incoming phone communications; draft correspondence for the AD & MD’s signature; assemble documents and briefing materials for AD & MD’s meetings; reserve and secure locations for AD & MD’s meetings and activities; represent the AD & MD at meetings as assigned when the AD or MD are unavailable.

·  Maintain Artistic, Management, and Symposium budgets, working with finance to reconcile all charges.

·  Assist the MD in dissemination of internal and external information to designated constituencies.

·  Act as staff liaison to the Board of Trustees, particularly the Board Chair. Help with Board engagement and communications. 

·  Schedule, set up, attend, and prepare minutes for Board and committee meetings; circulate materials prepared in advance of Board and committee meetings.

·  Update and maintain Board online resources (Dropbox and Outlook calendar), Board Handbook, and Board contact lists.

·  Assist Board members with Playhouse and other house seat requests. 

·  Maintain records for all Board committee assignments.

·  Maintain files of Board, Executive Committee, and other assigned Board Committees

·  Provide support for marketing, development, and education events as needed.

·  Assist HR with job postings and applicant management.

·  Order office supplies as requested.

·  Excellent written and communication skills

·  Strong organizational skills

·  Strong interpersonal skills

·  Well-disciplined, flexible, and adaptable

·  Exceptional attention to detail

·  Ability to keep information confidential

·  Self-motived and able to work independently

·  All Westport Country Playhouse employees are required to have received both doses of the COVID-19 Vaccine (or one dose of Johnson & Johnson) plus the booster.

·  Currently, all staff are required to work in the office at least 2 days per week, and we are planning to require staff to be in the office 4 to 5 days per week in the coming months.

Westport Country Playhouse sits on Paugussett land.

 

The Playhouse is a non-profit organization that produces theater from playwrights, actors, directors, and designers of all backgrounds, while entertaining audiences and exploring human and societal issues along the way.

 

We at Westport Country Playhouse have begun the process of creating an antiracist environment with our staff, artists, community leaders, and board members. We are having ongoing discussions around equity, diversity, and inclusion (EDI) as well as relevant trainings in antiracist practice, bystander intervention, and social justice. All Playhouse staff must be committed to learning about EDI work and engaging with the Playhouse in this mission.

 

For more information about the Playhouse and other job opportunities, visit westportplayhouse.org.

 

• Send cover letter and resume to resume@westportplayhouse.org with subject line:

Artistic and Management Associate

•  Or mail to:

Artistic and Management Associate Search

Westport Country Playhouse

25 Powers Court

Westport, CT 06880

•  No phone calls or drop-in visits, please.

•  Application deadline: July 15, 2022. All applications will be held and reviewed following the deadline.