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Office Manager

Are you interested in joining a dynamic company that delivers successful in home treatment to clients with substance use disorder? If you are a caring, compassionate and capable Office Manager who can support a field-based team and meets or exceeds the following, we want to hear from you!


Aware Recovery Care (ARC) offers a holistic approach to treatment and changes the way clients receive care throughout the northeast. ARC is a year-long, home based, addiction treatment program that works collaboratively with a multidisciplinary team to assist clients in their first year of recovery.


Position Summary:

The Office Manager is responsible for maintaining and enhancing Aware Recovery Care’s day-to-day Administrative and Personnel On-boarding tasks required to keep the company running smoothly.

Duties and Responsibilities:

  • General office upkeep including but not limited to:
  • Routine office correspondence
  • Mailing, faxing, scanning, printing and making copies
  • Incoming and outgoing faxes/mail may require upload into a client’s file in the Electronic Health Record (EHR)
  • Command of stamps.com account and understanding of regular vs certified mail
  • Maintaining inventory and ordering supplies
  • Managing contacts for basic office maintenance and calling for support when necessary
  • Answering phones - fielding calls appropriately and taking messages
  • Mail distribution - ensuring correspondences make it to the necessary parties in a timely fashion whether within the agency or for the Corporate office
  • Support Agency Managers and Directors with designated tasks
  • Complete agency-level HR tasks as assigned/asked by Corporate
  • For example, scheduling 90-Day and Annual Reviews between Direct Care Staff members and Agency Leadership
  • Assist in hospitality efforts when hosting guests, staff or office events
  • Performs miscellaneous job-related duties as assigned


********Aware Recovery Care is an equal opportunity employer.*******

********No phone calls please.**************

*This position is 20 hours per week at $20/hour*








Requirements

 
  • Business office or administrative experience preferred

Key Competencies:

  • Strong Technological Capabilities
  • Computer fundamentals
  • G Suite programs
  • Microsoft Office
  • Effective and efficient work ethic with strong organizational skills
  • Strong interpersonal/group communication and collaboration skills
  • A welcoming, can-do attitude
  • Demonstrates patience and adaptability in the face of environment and situational fluctuations
  • Ability to think creatively
  • Emotional Intelligence
  • Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, etc.