Office Manager
Are you interested in joining a dynamic company that delivers successful in home treatment to clients with substance use disorder? If you are a caring, compassionate and capable Office Manager who can support a field-based team and meets or exceeds the following, we want to hear from you!
Aware Recovery Care (ARC) offers a holistic approach to treatment and changes the way clients receive care throughout the northeast. ARC is a year-long, home based, addiction treatment program that works collaboratively with a multidisciplinary team to assist clients in their first year of recovery.
Position Summary:
The Office Manager is responsible for maintaining and enhancing Aware Recovery Care’s day-to-day Administrative and Personnel On-boarding tasks required to keep the company running smoothly.
Duties and Responsibilities:
- General office upkeep including but not limited to:
- Routine office correspondence
- Mailing, faxing, scanning, printing and making copies
- Incoming and outgoing faxes/mail may require upload into a client’s file in the Electronic Health Record (EHR)
- Command of stamps.com account and understanding of regular vs certified mail
- Maintaining inventory and ordering supplies
- Managing contacts for basic office maintenance and calling for support when necessary
- Answering phones - fielding calls appropriately and taking messages
- Mail distribution - ensuring correspondences make it to the necessary parties in a timely fashion whether within the agency or for the Corporate office
- Support Agency Managers and Directors with designated tasks
- Complete agency-level HR tasks as assigned/asked by Corporate
- For example, scheduling 90-Day and Annual Reviews between Direct Care Staff members and Agency Leadership
- Assist in hospitality efforts when hosting guests, staff or office events
- Performs miscellaneous job-related duties as assigned
********Aware Recovery Care is an equal opportunity employer.*******
********No phone calls please.**************
*This position is 20 hours per week at $20/hour*
Requirements
- Business office or administrative experience preferred
Key Competencies:
- Strong Technological Capabilities
- Computer fundamentals
- G Suite programs
- Microsoft Office
- Effective and efficient work ethic with strong organizational skills
- Strong interpersonal/group communication and collaboration skills
- A welcoming, can-do attitude
- Demonstrates patience and adaptability in the face of environment and situational fluctuations
- Ability to think creatively
- Emotional Intelligence
- Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, etc.