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Grant Contract Specialist

Compensation: $58,661 - $74,250 (Commensurate with experience)   

This individual provides technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the Department of Rehabilitation and Human Performance. Investigators in this department regularly submit grant proposals to multiple federal agencies and foundations, including NIH, DoD, CDC, PCORI, Christopher Reeve Foundation, and NYS SCI Research Board. Also, the Grants and Contracts Specialist ensures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.

The Mount Sinai Hospital, located on the Upper East Side of Manhattan, is one of the oldest and largest hospitals in the country, with more than 1,200 beds and approximately 150 outpatient clinics that provide services in all medical specialties and subspecialties. MSH is the flagship site of the Mount Sinai Health System, which spans the five boroughs. The Icahn School of Medicine at Mount Sinai was founded in 1852 and has achieved national and international recognition for its programs in education, basic and applied research, and innovative patient care. The School consistently ranks among the top medical schools in the US.

The Department of Rehabilitation and Human Performance at Mount Sinai consistently ranks among the best of the nearly five thousand rehabilitation departments in the nation per US News and World Report. Specialty programs in brain injury, spinal cord injury, and rehabilitation innovation are core components of the departmental clinical and research programs. The Department provides comprehensive interdisciplinary rehabilitation along a continuum of care that includes acute hospitalization, inpatient and outpatient treatment, and long term follow-up (e.g. community integration), each of which contributes to clinical research infrastructure.

Essential Duties and Responsibilities                                                                                     
  1. Reviews grant and contract proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.  
  2. Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.      
  3. Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).                           
  4. Analyzes monthly grant activity and monitors expenditures posted to assigned grant projects and prepares customized fiscal reports for academic and service departments within the institution.                       
  5. Assists with pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures.           
  6. Provides information to Sponsored Programs Accounting for fund activation.                        
  7. Reviews and provides supplemental and amended information to extramural sponsors on grant applications.        
  8. Maintains data for all non-federal sponsorship in the Grants Tracking System.                                 
  9.  May create and maintain computer documentation and appropriate files for proposal submissions, awards, and research expenditures.                  
  10. Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships.       
  11. May create and distribute funding opportunities packets, calendars and special alerts.  
  12. Acts as a liaison and/or primary point of contact between investigators and Grants Managers/Specialists at collaborating sites for multi-center proposals.          
  13. Performs other related duties.

Education Requirements                                                                                                                   
Bachelor’s degree in business administration or related field, or combination of education and equivalent relevant work experience
Experience Requirements                                                                                                                   
2 years minimum experience (3 yrs preferred) in grants and contracts management or related field

General Skills and Competencies                                                                                                       
High degree of analytical skills and excellent oral and written communications skills