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Vets & DUI Court Extended Services Coordinator

JOB TITLE: Vets & DUI Treatment Court Extended Services Coord. – position #21131310
POSITION LOCATION: 13th Judicial District, Billings MT
POSITION STATUS/SCHEDULE:  Full– Time/ Monday -Friday (***see Special Information)
SALARY LEVEL:  Grade 16 - $20.25/hour

CLOSING DATE: Until position is filled.
· A criminal background check is required for the successful applicant.
·   An employee new to the Judicial Branch will serve a one-year probationary period.
·   This position is grant-funded through 09/30/2023. Continuation of the position is subject to continued funding.
Nature of Work:
The Extended Services Coordinator (Coordinator) is responsible for administration of the extended services programs for the CAMO (Court Assisting Military Offenders) and STEER (Sobriety, Treatment, Education, Excellence, Rehabilitation) Courts. The Coordinator oversees the enhanced chemical dependency, mental health, and ancillary services to an expanded number of Veteran and DUI Court clients. The Coordinator has three main duties: Teleservices, Medicated Assisted Treatment (MAT), and Case Management.  

Teleservices duties include tracking and assisting with Telehealth referrals, coordinating screenings and assessments, and developing participant road maps with local resource providers. The Coordinator will conduct a technology assessment, manage telehealth sanctions and incentives, ancillary services, and manage the related database. The Coordinator will create a Telehealth manual and participant handbook.

MAT duties include assisting participants through all program requirements and coordinating communication between the court and MAT providers for referrals, screenings, and assessments. The Coordinator will manage provider injection appointments, including the coordination and referrals of incarcerated participants to receive first MAT injections (free of charge through manufacturer).

Case Management duties include serving as a point of contact for court referrals of adult offenders from attorneys, jail staff, VA staff, Department of Corrections, and law enforcement; conducting screening and assessments for program eligibility; hosting court program orientation sessions; conducting client and family assessments; making referrals to any/all community resources; and providing ongoing review of client information from treatment team members to ensure goals are met. The Coordinator will assist any clients that lack health insurance with enrollment. The Coordinator will manage donations to the store which is available to all treatment court participants and their families. The Coordinator will work closely with treatment providers to ensure goals, monitor group sizes, proper data collection, and management.  

Other duties include preparing program materials, quarterly federal grant and statistic management, monthly budget reports, and program reporting; maintaining client files; organizing weekly treatment team meetings; implementing policies and procedures; and reviewing evaluations. This position includes community outreach and education on Veteran and Impaired Driving Court services, development of marketing materials, facilitating current and future pilot projects, and working with the Steering Committee to implement policies/ procedure changes.

This position reports directly to the Treatment Court Judge.

Essential Functions:      (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

  • Facilitating collaboration among agencies and service providers to meet Drug Court objectives.
  • Serving in a public relations capacity, including public presentations, articulating program objectives/goals, and creating and presenting PR materials.
  • Paying bills, submitting reimbursement forms to Court Administrator’s Office, and managing a Drug Court checking account.
  • Communicating with potential program participants and conducting initial intakes. 
  • Maintaining records of all treatment team meetings and recording weekly court appearance outcomes for clients.
  • Roadmap team meetings – coordinating, arranging, and facilitating meetings with treatment provider, social worker, and client every 30 days. Meeting with clients to create, update, and review the court treatment plan.
  • Coordinating the agenda for Steering Committee meetings. Acting as chief resource for committee.
  • Following up and reporting on treatment team objectives and client status.
  • Establishing policies and procedures in combination with Court and program evaluator.

  Knowledge, Abilities and Skills:
Considerable knowledge of community resources for children and parents.

         Considerable knowledge of communicating with vulnerable adults/families in crisis and an ability to gather social histories and related information, conduct comprehensive interviews, assess information, and present information in a concise manner to other team members (including skills in motivational interviewing and interview follow-up).

Considerable knowledge of effective written and verbal communication techniques.

         Well versed in computer technology to publish and print informational materials, presentations, and brochures.

Ability to understand and empathize with principles, methods, and practices of social work including child development, domestic abuse, child abuse, sexual abuse, addictions, mental illness, divorce issues, and family dynamics.

Ability to organize time and effectively manage workload. Ability to work with very little supervision and work effectively in teams.

Ability to prepare professional, accurate, and reliable initial intake and treatment planning reports containing findings, conclusions, recommendations, and justifications, using logical and critical creative thinking skills to assist in developing solutions to families in conflict.

         Ability to establish and maintain effective working relationships with clients and their families, district court judges and staff; private and state human service agencies; professional groups; and the public.

Ability to maintain the confidentiality of information.

Ability to be perceptive, versatile, flexible yet firm and matter of fact when necessary.

Skill in the operation of a personal computer with word processing applications and other office equipment as required by the position.

Ability to be the public “face” of the program through participation in various community coalitions, public presentations, and networking with various community referral sources in person as well as through e-mail communications and other written/published venues.
Working Conditions:
Work is performed primarily in an office environment and involves exposure to normal, everyday risks which require normal safety precautions typical of offices. Work may subject the employee to verbal abuse and physical harm from irate of highly emotional parents, children, friends, or relatives of clients.

Physical Demands:

This position requires activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving, and carrying light to medium objects, and operating office equipment.
A bachelor’s degree from an accredited college or university in Business, Criminal Justice, Human Services, or similar field is preferred. Direct experience may substitute for degree, or any combination of education and experience may be considered on a case-by-case basis. Knowledge and background in treatment, case management, community outreach and education preferred. Experience working with multi-agency systems is preferred. Must be able to work well in a team-oriented environment, highly organized, able to enter data and run statistical analysis. Must be efficient with web-based software and all Windows applications (i.e., PowerPoint, Word, Excel, Outlook, etc).

Licensure and Certification Requirements:
Possession of or ability to obtain a valid Montana driver's license; proof of insurance if using a personal vehicle on State business.