Compliance Coordinator- Drug & Alcohol Compliance Department

Your Responsibilities

• Set up files for each safety-sensitive new-hire
• Processes New Hire & Contract Employee PRIA Applications – works with candidate to ensure completion and accuracy both onsite and for offsite events
• PRIA applications
• Non-Pilot Safety Sensitive Application
• Monitor clearance of FSSolutions and NATA background checks daily to ensure new data is processed.
• Paperwork follow-up, filing and destruction
• Assist with the on-boarding process
• Completes PRIA interviews with new applicants. Reports any discrepancies to CPO
• Interfacing with Federal Aviation Administration (FAA) and other vendors
• Assist with the termination process
• Verification for Previous Employees
• Co-manage the shared PRIA inbox in Outlook
• NATA CHRC fingerprinting application for all required flight & ground crew members

• Notarize and submit 8060-13 NDR FAA PRIA form
• Maintains notary currency.
• Notarizes company documents as needed

• Coordinate, Schedule, and Notification for pre-employment, random and follow-up drug testing as required.
• Conduct paperwork follow-up, filing and destruction
• Ensure test results are current with the TPA
• Create test packets as required for all entities and needed drug/alcohol testing required for DOT and NON-DOT
• Updating and confirming the COC information is correct and sending out new packets as Company information changes.
• Assign required training and track progress for new hire and annual Non-Pilot Safety Sensitive Employee training
• Assist with the on-boarding process
• Assist with onsite training
• Interfacing with Third Party Administrator (TPA) and Collection site/Laboratory representatives
• Assist with the termination process
• Verification for Previous Employees
• Co-manage the shared Drug and Alcohol inbox in Outlook
• Completes any Online Training and Webinars relating to Drug and Alcohol compliance
• Can assist with INDOC Presentation to Pilots, Cabin Hostess and Non-Pilot Safety Sensitive Drug and Alcohol Training in absence of the Compliance Manager

• Participates in required Self-Audits
• Reports any critical compliance deficiencies that affect the company operations
• Audits Safety Sensitive Records to ensure compliance
• Continually monitors the TSA web board and all NATA communications daily to identify new regulatory requirements
• Assists the Compliance Manager with any required FAA / DOT Audits and required tasks

• Assists the KCM program manager as needed with the following:
• Enrolls employees and coordinates with NATA the issuance of badges – new hire, recurrent, lost/damaged
• Maintains badge data base (in-house)
• Deactivates and collects badges of terminated employees

• Open mail
• Answer phones
• Assists with meeting/training in absence of Manager
• Coordinate with other teams as needed
• Perform other special projects as assigned

Required Skills, Qualifications, and Experience

• Two years adminstration & customer service experience
• One year aviation prefered but not necessary.
• Excellent time management and organizational skills
• Meticulous attention to detail
• Ability to interact with employees of various levels of management
• Excellent oral and written communication skills
• Experience with operating procedures and manuals for government agencies
• Familiarity with the writing styles of Federal agencies
• Computer-literate with a strong, working knowledge of Microsoft Word, Excel & Outlook
• Ability to maintain strict confidentiality
• Ability to work effectively with other departments
• High School Diploma or equivalent
• Hold a Florida Public Notary or qualifications to obtain a State of Florida Public Notary