Bookkeeper Assistant

AIYA Technology System LLC is a technology-based enterprise with a strong development team, excellent technical skills, and reliable after-sales service. It focuses on providing various software development, e-commerce platforms, payment gateways, and other one-stop service. We are committed to becoming the most valuable business partner for outstanding enterprises. Because of our huge growth, AIYA is now seeking energetic Bookkeeper Assistant.

Responsibilities:

Accounts Payable: promptly pay all vendors, ensuring we do not overpay/double-pay invoices, incur late payment fees and lowest price that we got.

Monitor credit card expense activity reports to obtain receipts and explanations for each line item. Enter all credit card activity into Quickbooks once got receipt from cardholder.

Code all invoices received according to general ledger chart of accounts and enter all bills into Quickbooks. Make payment by credit card.

Reconcile all of recurring month payment invoices for multiple companies

Accounts Receivable: work with off-site Bookkeeper to create all of invoice and make sure the due date for each invoice that create are correct to bookkeeper to collect the money from merchant.

Bank Deposits: Deposit the checks to bank

Work with Bookkeeper for monthly inventory count, make sure all of the inventory are match on the Smartsheet, Physical inventory and Quickbooks.

Order all of office supplies if necessary. And monitor office expenses

Refund: Help bookkeeper to prepare all of documents through our refund policy and enter credit memo for merchant that needs for refund.

Maintains historical records by filling documents

Requirements:

AR and AP experience

Attention to detail and accuracy

Highly organized with excellent time management skills

Excellent communication skills

Ability to take initiative and problem solve

Maintain confidentiality

Excellent knowledge of QuickBooks and Microsoft Office Suite

Bilingual in English and Chinese

Salary: 50k/year

Location: 36-18 Main St, 12th Floor, Flushing, NY 11354